Overview
Due to service redesign, we are looking to recruit additional Clerical Officers to join the Coding Support Team within the Health Records department predominantly at the Victoria Hospital, Kirkcaldy.
Main duties include ensuring all paperwork relating to patient attendances / admissions is organised in the required format and made available for scanning in a timely manner to ensure continuity of care for patients and to provide the Clinical Coding team with data for SMR01 and SMR02 returns, and to support with auditing and projects.
You, on occasion, will be required to provide support to other areas of the Health Records team, including case note library, data subject access request team and outpatient reception desks.
Due to the frequent manual elements of the role, candidates must be able to lift and handle heavy case note folders and to bend and stretch to retrieve case notes from shelving.
The role is based in a fast-paced environment where the ability to prioritise workload while working individually and as part of a team is key.
Adhoc duties may be requested by Health Records Supervisors to provide resilience across wider Health Records team.
A high level of accuracy and attention to detail is essential for this role due to data being uploaded to a live clinical system.
Relevant admin / clerical experience is required as is the ability to prioritise and deal with the day-to-day workload in a busy environment. You will be required to work both independently and as part of a team.
You should be educated to Standard Grade (or equivalent) level including English and Maths. You must also have good keyboard/typing skills with the ability to work on your own initiative. Good organisational & listening skills are essential as well as a flexible approach to working. A level of English language competency and communication skills necessary to perform this role safely and effectively is required.
For informal enquiries, please contact Claire Beveridge at claire.beveridge@nhs.scot / on 01592 643355 ext 21072 or Louise West at louise.west@nhs.scot / on 01592 643355 ext 21359.
NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.
As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.
For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or going rate. Further information on these criteria can be foundhere.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form.
Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a 'regulated role', your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.
We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Reference: 225942
Contract Type: Permanent
Posted On: 11 Sep 2025
Closing Date: 23/09/2025
How To Apply: https://apply.jobs.scot.nhs.uk/./displayjob.aspx?jobid=226339&source=JobtrainRss
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