Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management, and construction services in the UK. As a family firm with a proud track record of excellence, we aim high, act responsibly, and value our staff and customers.
We are seeking a detail-oriented and proactive Project Administrator to support our project delivery team. This role is based at our office in Almondvale Business Park, Livingston, with a hybrid working model available. The role is crucial in maintaining accurate project records, coordinating documentation, and ensuring timely data updates across key platforms such as Smartsheet and our internal Document Management System.
Key Responsibilities:
* Collate and upload monthly labour and waste figures to the client portal.
* Gather and update monthly data sets in relevant trackers, including:
* Good News updates
* Benefits
* People updates
* Lessons Learned
* Ensure all project records and trackers on Smartsheet are up to date.
* Prepare and issue site folders for all new schemes.
* Upload all completion photos/documentation in Dome.
* Request and follow up on O&M and SKA documentation from suppliers and subcontractors.
* Download and save drawing revisions from architects to Deltek.
* Update and maintain drawing register.
* Accurately record all schemes in the appropriate Trackers.
* Assist with arranging site security access for survey attendees.
About You:
* Strong administrative and organisational skills.
* IT literacy and proficiency in Microsoft Office.
* High attention to detail with a commitment to data accuracy.
* Ability to manage multiple tasks and deadlines simultaneously.
* Excellent communication and interpersonal skills.
* Experience in a construction or project-based environment is desirable.
Valuing People at Morris & Spottiswood
Morris & Spottiswood is an equal opportunities employer and encourages applications from suitably qualified candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
One of our core values is to ‘Value People’. We are passionate about investing in our people and ensuring a positive working environment. We believe that a diverse and inclusive workforce fosters greater innovation and creativity through teams with varied experiences, backgrounds, and education.
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