HSQE Administrator Caerphilly (phs Head Office) Permanent/ Full-time 36.25 hours per week At phs Group, were the leading hygiene services provider in the UK- supporting workplaces, schools, healthcare settings and public spaces with essential products and services that protect people and the planet. Our Health, Safety, Quality and Environment (HSQE) team plays a vital role in ensuring that we operate responsibly, safely and in line with legal and environmental expectations. Were now looking for an HSQE Administrator to help us maintain the high standards that phs is known for, ensuring our colleagues and customers remain safe, protected and supported every day. About the role: As an HSQE Administrator, youll be a key part of the team that ensures phs Group remains compliant with legal, regulatory and industry requirements. Youll support our managers across the UK by maintaining accurate data, supporting auditing and reporting, and ensuring the smooth running of our HSQE systems as we continue to innovate and improve. What youll be doing: Reviewing incident submissions, compiling group-wide incident statistics and preparing reports for senior leadership decision-making. Maintaining the HSQE master action register, tracking progress and ensuring actions are completed on time by Regional and Site Managers. Supporting internal audit processes by collecting responses and updating action plans. Managing administration for Safe Contractor, CHAS and other accreditation schemes relevant to phs Group. Recording enforcement actions across our divisions and escalating them appropriately. Supporting the implementation of our new HSQE management system, including document control and integrated management system compliance. Keeping phs Groups Waste Management Licences, Environmental Permits and Exemptions fully up to date. Coordinating tender documentation and information requests on behalf of the HSQE department. Producing accurate minutes for management and team meetings. Monitoring supplier performance and processing relevant purchasing administration. Managing and triaging the HSQE shared inbox. Completing quarterly Business Continuity Plan (BCP) testing records. What were looking for: Youll thrive at phs Group if you are: Confident using Microsoft Office to a high standard. Able to communicate clearly and professionally with colleagues at all levels. Highly organised, with the ability to prioritise in a fast-paced, high-volume work environment. Positive, approachable and calm under pressure. Detail-focused, methodical and committed to accuracy. Professional, tactful and proactive in your approach to work. What youll get in return: Full internal training to support your success in the role. External accredited HSQE and industry-specific training. A competitive annual salary Hybrid working model- 2 days from home each week. Access to free virtual GP for you and your household. Phs Perks- discount on hundreds of retailers across the UK. 23 days holidays plus bank holidays (increases with length of service). Occasional onsite team meetings with transport arranged. The opportunity to be part of a team that keeps phs safe, compliant and moving forward. Who we are? phs Group is the leading hygiene services provider in the UK, Ireland and Spain.Our team of over 3,000 expert personnel provides washroom, floorcare, healthcare and a range of specialist services to over 120,000 customers ranging from large single sites, to multi-national restaurant chains, healthcare establishments and small owner-occupied shops. phs Group provides vital workplace services to organisations which improve the well-being of employees and customer. It makes over 3.6 million visits each year, whether its disposing of sanitary waste and nappies, installing hand dryers, soap dispensers, consumables and air purifiers or supplying floor mats to prevent slips, trips and falls. Youll also find phs working within the healthcare industry disposing of clinical, pharmaceutical and dental waste. phs services also include the provision of indoor and outdoor plants, electrical and gas compliance testing services, industrial workwear, and waste compactor and crate rental. At phs, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our staff. We remain committed to ensuring our teams can bring their true selves to work without risk or fear of discrimination. Please let us know if we need to make any reasonable adjustments for you during the recruitment process.