The Role
We are looking for an experienced Payroll & Finance Administrator to join our Finance Team at the National Office in Halifax on a temporary full time basis.
As a Finance & Payroll Administrator, you will provide an efficient, effective and supportive Payroll and Finance service to colleagues at all levels; including Directors and the Board. You will complete tasks in line with agreed procedures and systems, maintaining a high level of accuracy at all times whilst suggesting and implementing improvements in organisational performance and processes.
Main Responsibilities
Payroll
You will be responsible for preparing and processing the end to end payroll process on a monthly basis using Sage 50 payroll, including:
1. Understanding and interpreting complex timesheets
2. Starter, Leaver and Sickness calculations
3. Maternity and Paternity calculations
4. Preparing and distributing payslips, P45’s and P60’s in a timely and confidential manner
5. Working with HR colleagues to ensure compliance with staff contracts and staff changes
6. Acting as the first point of contact for payroll issues and questions, communicating with staff with varying levels of understanding of the payroll process
7. Monthly submissions to HMRC
8. Pensions management and monthly upload
Finance
9. Maintaining computerised accounts (using Sage Line 200) for both Community Transport and Community Minibuses Ltd
10. Responsibile for ensuring for the weekly receipts and banking are received from each site and input into Sage in an accurate and timely manner
11. Preparing banking and posting receipts relating to individual area services, checking credit card receipts, BACS payments and weekly internal finance reports to ensure compliance with nominal ledger coding
12. Credit card reconciliation
13. Ensuring adherence to company rules and supplier conditions and procedures
14. Checking petty cash returns in line with standard procedures, as required
15. Maintaining excellent relationships with staff teams and answering information requests; this may include occasional visits for specific purposes to other CT sites
General
16. Undertaking general administrative duties, including telephone queries and looking after visitors, providing a professional and friendly service to workers within Community Transport and to external partners and suppliers. Also supporting absence cover for other administrative staff at the Halifax Office.
17. Opening and distrubuting post and ordering of office stationery
Essential skills / training;
18. Experience of leading the end to end payroll process
19. Sage 50 payroll experience
20. Experience of using Microsoft Word, Excel and accounting systems
21. Experience of financial accounting procedures and general administrative tasks ensuring all records / data is at a high level of accuracy
22. Experience in the management of sales and purchase ledgers
23. The ability to manage conflicting priorities and ones own time with minimum supervision
24. GCSE A-C in Maths and English with an ability to communicate effectively
25. A commitment to continuous development both professionally and in the day to day work
26. Prepared to work flexibly to meet the needs of the business
What we can offer a successful candidate;
27. £24,434.80 per annum
28. 37 hours per week
29. Immediate start available
30. Modern workspace at Croft Myl close to Halifax town centre, benefiting from an onsite coffee shop, roof terrace and slide!
31. 25 days annual leave entitlement
32. Free parking
33. Pension
34. Life Assurance
35. Medicash Scheme