Are you a good communicator, both verbally and in writing with a good knowledge of Microsoft Packages?
We have an opportunity for an Events Administrator to assist our dedicated Events team in delivering an extensive programme of events that make a real difference to how people feel about working for and with the police.
Our corporate communications department is based at Police and Fire Headquarters in Portishead, with free parking and an excellent range of on-site facilities, however, we proudly support flexible working and offer a blend of in-office and remote working for this role.
The role
This is a job share role working Monday and Tuesday.
You'll work closely with the Senior Events Coordinator and Events Coordinator to help deliver internal and external events as well as providing administrative support to the wider Corporate Communications Department.
You'll have brilliant communications skills, be organised with a keen eye for detail and have a passion for creating memorable moments that make people feel special and cared for.
This is a not to be missed opportunity for someone looking to gain experience in events management working within a dynamic, fast-moving environment. Some travel within the force area will be required to meet with colleagues and support events.
The main responsibilities of the Events Administrator will be to:
* Assist the Events Coordinator and Senior Events Coordinator in the delivery of a full programme of internal and external events.
* Coordinate and administer event invites, registrations and responses, along with liaising with suppliers and administer purchase orders.
* Attend events, set up event displays and meet and greet attendees.
* Organise and attend events planning meetings.
* Provide administrative support for the wider Corporate Communications department.
* Maintain appropriate filing and record systems.
* Assist in collecting information, research and project work to enable the line manager/management team to respond to queries on specific issues and/or develop ideas and improvements.
Skills, experience and qualifications required:
* Good communications skills
* Ability to work on own initiative
* Organised with good attention to detail
* Computer literate
* Advanced knowledge of Microsoft applications, in particular Excel, Word, and Forms
Additional Information:
* Travel Requirement: A full UK driving licence is desirable, as you will be required to travel across the force area to support events.
* This is a job share post initially recruited on a fixed term contract, working Monday and Tuesday.
* Hybrid Working: This is a blended contract, allowing you to work both from home and from Police Headquarters in Portishead. Specific arrangements will be agreed upon with your line manager.
* Working Pattern: The role typically follows a Monday to Friday schedule, but evening and weekend work will be required to support events. Any additional hours worked can be claimed as flexi time.
* For more information regarding the role please see attached job description or contact Laura Lippitt via Microsoft Teams.
To be eligible to apply for these roles you must have a 5 year 'checkable history' in the UK – ideally this means that you would have been resident in the UK for the last 5 years.