We are an award winning and very progressive business based in central Hoddesdon, Hertfordshire. Due to continued expansion, we are now in the market for an Office Manager to join our team. The role is very varied and the successful candidates will ideally have a varied background in HR administration, IT and facilities.
Oversight for the Business Management Department functions (HR, IT, Facilities and Administration) with the support of administrators in the business, including but not limited to:
? Ensuring mainline calls areanswered at all timesby allocated telephone staff and visitors are greeted upon their arrival to the Main Office.
? Dealing with incoming post and distribution received at the Main Office.
? Overseeing the central Business Management Inbox, delegating tasks or answering queries as required.
? Supplies for the office are maintained i.e. stationary and all consumables.
? Tidiness and general care of the entire office, ensuring regular checks are made of the kitchen, meeting rooms and private offices.
? Assist with company-wide improvements in relation to policies, procedures and documentation.
? Take minutes for the Senior Management Team as required.
HR
? Support Line Managers with any HR related queries in partnership with our HR consultants.
? Oversee all electronic filing and management of documents, including updating records on ourBrightHRsoftware.
? Oversee the end-to-end recruitment processes.
? Carry out the Induction Process for New Starters.
? Co-ordinate internal personnel transfers/promotions and associated tasks.
? Co-ordinate Leaver Processes and tasks i.e. distribute Exit Interview questions and closing accounts.
? Assist Senior Management with the Annual Appraisal process.
? Liaise with 3rd party HR provider to ensure that we are compliant with all Employment Law Regulations.
? Take HR related minutes when required.
? Act as the Data Protection Officer for the company and be the first point of contact for any GDPR related issues.
IT
? Oversee IT Access and Permissions.
? Work with 3rd party IT Provider, raising tickets for IT issues and seeing issues through to resolution.
? Responsible for setting up PCs, monitors etc at desks.
? Make sure Asset register is kept up to date
Facilities
? Oversee the Facilities Management Register to ensure compliance with regulatory requirements.
? Lead and co-ordinate compliance in relation to Fire and First Aid on advice from our QSHE Advisor.
? Dealing with issues reported to Line Managers in relation to facilities.
This is a stand lone role waiting full autonomy but with the support from internal colleagues and the Senior Management Team. The role requires candidate with initiative and the confidence to see task through to a successful conclusion.
Our benefits include a generous holiday entitlement, a beautiful and busy office to work within, great hours (9am - 5pm) and a free gym membership !
TPBN1_UKTJ