Job Role: Receptionist/Administration Assistant Department: Admin Location: Nottingham, UK (On-Site) Employment Type: Full-Time, Permanent We are a global engineering solutions provider dedicated to providing leading engineers with the expertise and tools to deliver innovative powertrain technology About The Role: As a Receptionist Administrator you will be part of our Business Administration team. The Business Administration Department is responsible for Reception duties being the first point of contact and plays a vital role in managing the front desk and coordinating administrative tasks. Your responsibilities will involve greeting visitors, answering phone calls, and performing general clerical duties. You will report directly to the Office Manager Key Responsibilities: Reception: Greeting and signing in visitors, offering refreshments. Answering internal and external calls, transferring calls, taking and passing on messages. Receiving goods and logging deliveries. Ensuring meeting rooms are set up, fully stocked and ready for use. Arranging refreshments and lunches for meetings where necessary. Booking taxis as required. Administration: Management of the Admin inbox. Supplier assurance checks and work with Finance to manage approved supplier list Preparing Purchase orders, purchasing goods, including office supplies and weekly food and drinks order. Issuing keys and updating key register. Managing the booking process of company vehicles, including driving license checks. Checking energy rates for the renewal process. Renewal of business Insurance policies Renewal of property leases. External mail, booking international shipments Preparing business letters Visa applications / work permits Programming door entry fobs Arranging annual staff events Point of contact for staff, answering ad-hoc questions and queries. General ad-hoc administration tasks, supporting the admin and Facilities team and the business as required. What Youll Need To Succeed: GCSEs or equivalent, including English and Maths (essential). Business Administration qualification (desirable) Excellent communication skills, both verbal and written. Personable, positive, enthusiastic with exemplary customer service skills. Excellent organisational and multitasking skills. Flexible and adaptable. Proactive and able to apply own initiative when required. Previous reception and administration experience. IT Skills including MS Outlook, Word, Excel and Teams. Why choose SMT? At SMT we offer a fast paced, flexible and enjoyable working environment where you can truly make an impact with your work. You will have the opportunity to develop your skills, share knowledge and work as a team to drive continual improvement. With a focus on health and financial well-being, company benefits include, flexible working hours, enhanced annual leave allowance, cycle to work schemes, healthcare scheme, Employee Assistance Programme, retail discounts and an enhanced Company pension scheme. SMT is committed to equal opportunities for all.