Job Overview
We are seeking a dedicated and organised Medical Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our Practice by providing administrative support to the multi disciplinary team and maintaining efficient office procedures. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.
The following outline the key responsibilities of the medical secretary. On occasion, additional tasks may be required depending on workload and staffing levels.
* Produce letters, reports, and other documentation as required.
* Liaise with external agencies, including hospitals and community services, to process referrals efficiently
* Input and maintain accurate patient healthcare records using EMIS.
* Manage referrals via the e-Referral Service (e-RS) maintaining an accurate database.
* Handle requests for information, including Subject Access Requests (SARs), insurance and solicitor correspondence, and DVLA forms.
* Undertake safeguarding-related administrative tasks as required.
* Manage and resolve secretarial queries effectively and professionally.
* Carry out system searches as requested.
* Maintain a clean, organised, and efficient working environment.
* Provide general secretarial support to all clinical staff as required.
Skills
* Maintain strict confidentiality in handling patient information and records, in accordance with NHS policies and GDPR
* Work accurately, methodically, and with strong attention to detail.
* Manage competing priorities, and deadlines while maintaining accuracy
* Confidently use and understand medical terminology
* Pay strong attention to detail
* Demonstrate awareness of safeguarding responsibilities and escalate concerns appropriately
Location
This is an in office role only
Working hours
34 per week, ideally worked over 5 days, however alternative hours will be considered for the right candidate.
Job Type: Part-time
Pay: £12.21-£13.90 per hour
Expected hours: 34 per week
Ability to commute/relocate:
* Bicester OX26 6HT: reliably commute or plan to relocate before starting work (required)
Work Location: In person