Waterman Environmental Services are proud to be one of the operating companies combined under the Waterman Environmental Group. The companies within the group have over 35 years of industry experience leading us to be one of the industry’s recognised specialists who can provide both a centre of excellence laboratory and field based technical and pioneering solutions to issues faced whilst working with water services.
Role Summary
The Executive Support & Sales Coordinator role provides high-quality administrative and operational support across two key business areas: executive support and sales coordination. This role is ideal for a highly organised, proactive professional who thrives in a fast-paced, multi-functional environment.
The role works closely with the Executive Assistant and senior leadership team while also supporting the sales team with coordination, reporting, and operational tasks to ensure smooth commercial processes and effective client engagement.
Reporting to: Executive Assistant to Director of Operations
Key Responsibilities
Executive Support
* Provide day-to-day administrative support to senior executives in partnership with the Executive Assistant
* Manage calendars, meetings, scheduling, and logistics for executive activities
* Prepare documents, reports, and briefing materials
* Coordinate internal and external meetings, including agendas, minutes, and follow-up actions
* Assist with travel arrangements, expense management, and event coordination as required
* Handle confidential and sensitive information with discretion and professionalism
* Support process improvement initiatives within the executive office
Sales Coordination
* Provide administrative and coordination support to the sales team to ensure efficient operations
* Processing quotations and reviewing content
* Processing purchase orders
* Invoicing
* Prepare and manage sales documentation, including proposals, quotes and contracts
* Maintain and update CRM systems, sales trackers, and customer records
* Liaise with internal teams to support sales activities
* Support onboarding of new clients and coordination of customer communications
Skills and Experience
* 3+ years’ experience in an administrative, executive support, sales coordination, or business support role
* Experience supporting senior leaders and/or sales teams is highly desirable
Core Skills
* Excellent organisational and time management skills
* Excellent written and verbal communication skills
* Ability to manage competing priorities across different departments
#J-18808-Ljbffr