Overview
Join to apply for the Legal Secretary - Property (Hybrid) role at Anthony Collins.
This role provides proactive and comprehensive secretarial and administrative support to four fee earners, in collaboration with secretarial colleagues to ensure consistent and efficient support across the team.
Responsibilities
* Advanced diary management for fee earners, balancing priorities and acting as a gatekeeper to protect their time.
* Typing from dictation and producing, formatting, and amending documents to a high standard.
* Applying for searches and Land Registry applications as required.
* Managing client communications via telephone and email, often responding on behalf of fee earners.
* Full meeting preparation and administration, including arranging meetings, accommodation, and travel.
* Lead project management of client matters, business development activities, or events.
* File management, including opening/closing files, compliance checks, and maintaining the document management system.
* Assisting with billing and financial management, including compiling and analysing data.
* Mentoring and coaching junior staff, sharing best practice and supporting their development.
* Leading or supporting projects and events, including webinars and firmwide initiatives.
* Driving process improvements and contributing to firmwide projects.
* Provide CRM and business development support, including compiling management reports, reporting on costs, and coordinating with colleagues to gather up-to-date information.
Qualifications and qualities
* Proactive and resourceful, able to anticipate needs and take initiative.
* A confident communicator, able to liaise effectively with clients, colleagues, and stakeholders at all levels.
* Highly organised, with a keen eye for detail and the ability to manage multiple tasks in a fast-paced environment.
* A critical thinker who isn’t afraid to challenge the status quo and suggest improvements.
* A self-starter, able to prioritise and manage time effectively with minimal supervision.
* Adaptable and flexible, able to switch between tasks effortlessly.
* Confident with technology, including advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams).
* Experience in property work is essential.
* A positive influencer and mentor, supporting colleagues and junior staff.
* Commercially aware, with a business partner mindset and a focus on continuous improvement.
About Anthony Collins Solicitors
Anthony Collins Solicitors is a specialist law firm with a clear purpose - to “improve lives, communities and society". For over 40 years we’ve been successfully combining market-leading legal expertise with a commitment to excellence and long-term relationships underpinned by a strong set of values.
Anthony Collins Solicitors is an equal opportunities employer promoting equality of opportunity. This means that everyone who applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.
Employment details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Legal
* Industry: Law Practice
Location: Birmingham, England, United Kingdom
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