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Personal Assistant
Location: UK, London
Start Date: 28/04/2025
End Date: 06/06/2025
Rate: £14.00 - £16.00 p/h (Inside IR35)
Hours: 35 hours per week (1 – 2 days in the office)
Overview
To provide administrative assistance to a group of managers, acting as the first point of contact for internal and external stakeholders.
Job Responsibilities:
* Handle complex and confidential situations and requests as the first point of contact, demonstrating effective communication skills.
* Organise events and meetings, including booking venues, travel, and accommodation.
* Manage diaries and schedule appointments to ensure efficient use of managers' time.
* Liaise with internal and external contacts, screening and prioritising communications.
* Maintain an organised filing system, ensuring documentation is catalogued and stored using internal systems.
* Assist with collation and preparation of invoices, raise purchase orders, process expenses, and support managers as needed.
* Prepare documents, presentations, and materials following established formats and using standard software.
* Analyze and interpret data for straightforward reports.
* Address routine issues and coordinate responses to complex queries promptly and effectively.
* Coordinate IT requests, user administration, system access, and record keeping for the team.
* Work with the lead asset manager to ensure proper IT asset management for new joiners and leavers.
Essential Skills:
* Experience providing managerial assistance in various organisations.
* Proven organisational, diary management, and planning skills.
* Ability to prioritise tasks effectively and meet tight deadlines.
* Strong communication skills for working with diverse stakeholders.
* Ability to develop strong working relationships internally and externally.
* Proficiency in office software packages (Word, Excel, PowerPoint).
* Initiative, proactivity, and query resolution skills.
* Attention to detail and experience in handling confidential information.
* Experience in diary management.
Desirable:
* Experience in the media sector.
* Relevant business administration qualification.
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