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Executive Assistant Operations, brighton
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Client:
Dovetail Recruitment Ltd
Location:
brighton, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
1
Posted:
22.08.2025
Expiry Date:
06.10.2025
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Job Description:
German Speaking Operations & PA Executive – Full-Time or Part-Time
Location: Purley, South London – 25 mins from London Victoria or Clapham Junction
Hours: Flexible, full-time (37.5 hrs/week) or part-time (up to 36 hrs/week)
ALL APPLICATIONS MUST BE GERMAN SPEAKING TO APPLY FOR THIS ROLE
Start Date: ASAP
About the Role
We’re recruiting for a proactive and organised German-Speaking Operations & PA Executive to join a well-established international creative agency in Purley. This varied, people-focused role sits at the heart of the studio, supporting the Office Manager, HR Manager, and senior directors, ensuring the smooth running of day-to-day operations and administrative processes.
Whether you’re looking for full-time or part-time hours, this role offers the chance to be a central part of a dynamic, design-led environment where every day is different.
Key Responsibilities
Office Operations & Front of House
* Be the first point of contact: greet visitors, manage calls and emails
* Liaise with suppliers, couriers, and service providers — frequently in German
* Maintain office supplies, coordinate deliveries, and support smooth studio operations
* Assist with internal meetings, team events, and administrative tasks for the finance team
PA & Executive Support
* Provide diary and administrative support to senior directors
* Assist the Office Manager with operational tasks, office systems, and coordination
* Support the HR Manager with administrative tasks, staff communications, and coordination
* Assist senior partners with property portfolio administration
* Handle confidential information with discretion
German-Language Quality Control
* Proofread and review German-language materials, presentations, and documents
* Support internal teams with translations, research, and communications
Person Specification
* Fluent in German and English (essential)
* Experience in office administration, operations, or PA/EA roles supporting senior teams
* Strong organisational, communication, and multitasking skills
* Proactive, approachable, and able to problem-solve independently
* Comfortable using Microsoft Office, Google Workspace, and Zoom
* A team player who enjoys working in a fast-paced, creative environment
* Salary: circa £34,000 pro-rata depending on hours worked
* 25 days holiday + bank holidays (pro-rata for part-time)
* Private healthcare and pension
* Full training and ongoing development
* Friendly, collaborative team culture
* Modern, creative studio with excellent transport links
Additional Information
* On-site in Purley, South London (no hybrid/remote option)
* Flexible hours available, ideal for both full-time and part-time candidates
* Must have the right to work in the UK (sponsorship not available)
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