Our client has a fantastic opportunity for a Flight School Coordinator to join them on a permanent basis. As a Flight School Coordinator, you'll be the hub that keeps training operations running smoothly, connecting students, instructors, aircraft, engineering, compliance, and the wider airfield team.
Position - Flight School Coordinator
Location - Staffordshire
Shift Pattern - 5 days onsite
Salary - Discussed upon application
Reports To - Head of Training
Key Responsibilities:
Scheduling & Coordination
Own and manage the daily flying schedule for students, instructors, and aircraft.
Coordinate closely with the engineering team to plan aircraft going into and coming out of maintenance, minimising downtime and disruption to training.
Liaise across multiple departments - engineering, operations, compliance, and management - to keep schedules accurate and achievable.
Keep operations running on time and adjust quickly when plans change due to weather, maintenance, or availability issues.Student Experience
Be the friendly, professional first point of contact for all students.
Support students from first enquiry through to completion of training, ensuring they feel informed, supported, and valued.
Communicate clearly and promptly on bookings, changes, and course requirements.Operations, Reporting & Compliance
Maintain accurate training and operational records to meet CAA requirements.
Ensure all scheduling and booking data in systems is accurate and up to date.
Prepare weekly summaries for the Head of Training on key metrics such as aircraft utilisation, lesson completion, and cancellations.
Support compliance checks and prepare for internal and external audits.Process & Growth
Identify and implement ways to streamline scheduling, booking, and admin workflows.
Look for opportunities to improve efficiency and enhance the student journey.
Actively contribute ideas to help the flight school scale successfully.
Take ownership of your area and grow with the role as the school expands.
What We're Looking For
Essential
Experience in logistics, scheduling, or transport operations where coordination and resource planning are key.
Strong organisational skills with the ability to juggle multiple priorities.
Excellent customer service skills - professional, approachable, and solution-focused.
Confident communicator who can build good relationships with students, instructors, and internal teams.
Proven ability to problem-solve and adapt quickly under pressure.
IT savvy, with experience using scheduling or operational systems.Desirable
Experience in aviation, education, or another regulated sector.
If you are interested in applying for this position and you meet the requirements, please send your updated CV to: Georgia Hannay at Line Up Aviation.
Line Up Aviation is a specialist aviation and aerospace recruitment company that has been operating all over the world for more than 30 years. We work with some of the industry's best-known companies and pride ourselves with working to the highest standard of service supported by an ingrained culture of honesty and integrity.
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