Job overview
Personal Assistant to the Deputy Director of Workforce/Workforce Leads managing day-to-day diaries, meetings and travel. Managing action logs to ensure timely completion.
The post holder requires excellent organisational ability; must be flexible and able to use initiative in resolving problems when they arise, along with a consistently high professional approach. The post holder will require a high measure of independent judgement, including sensitivity and discretion with a high degree of initiative to carry out specific duties.
Main duties of the job
* Proactively manage/support the workload to ensure that all urgent and sensitive issues are dealt with in a timely manner
* Proactively handle queries and information requests in an efficient manner
* Act as the filter and main point of contact for internal and external contacts, representing the Deputy Director of Workforce (DDoW) in an appropriate manner at all times
* Handle and communicate complex and sensitive information with the utmost discretion and confidentiality, both internally and externally
Working for our organisation
You will be working alongside the DDoW and closely with the senior leadership team.
This is a hard working, flexible, approachable and supportive team who all strive for the best outcomes every day.
Detailed job description and main responsibilities
Day to day organisational management and Communication.
Proactive and Dynamic approach to deadlines and workload management.
Attention to detail and acting appropriately on delegated responsibility.
Variety of administration tasks including adapting to new technologies and software with services operating with blended remote and office based working.
(Full JD/PS Attached)
Person specification
Education/Qualifications
Essential criteria
* RSA 3 or demonstrable equivalent experience
* Evidenced experience of working a full range of duties in administration
Desirable criteria
* Knowledge of healthcare terminology
Experience
Essential criteria
* Experience of working as a PA to a senior manager
* Prioritisation of workstreams
* Competent in Minute Taking
* Efficient in box management
* Managing sensitive telephone queries
* Organise and support meetings
* Produce clear documentation
* Interpreting and recording data in a meaningful format
Desirable criteria
* Experience of working in the NHS
* Experience of working in a complex organisation
Knowledge
Essential criteria
* Sound knowledge of word processing packages including Word, Excel, PowerPoint, Outlook and MS Teams
* Ability to write clear and concise reports
* Managing competing priorities
* effective communication and the ability to reframe requests
Skills and Abilities
Essential criteria
* Good communication skills to maintain effective relationships with managers and colleagues
* Planning and organisational skills to prioritise and manage own workload without any direct supervision, and working to tight deadlines whilst maintaining accuracy
* Ability to be assertive, reliable and focused and have a commitment to own personal and professional development
Work Related Circumstances
Essential criteria
* Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
* Willing to carry out all duties and responsibilities of the post in accordance with the Trust’s Equal Opportunities and Equality and Diversity policies
📝 Application support - We recommend tailoring your application to each role you apply for, particularly your supporting information. This gives you the best chance of success. Your supporting information should clearly explain, with examples, how your skills and experience meet the essential and desirable criteria for the role.
We understand that some candidates may use AI tools to help prepare their application. This is not restricted, however, any AI support should only be used to enhance your own writing and must reflect your genuine skills and experience. You will be asked to talk about your application at interview. Applications that contain false or misleading information may be removed from the recruitment process.
We also offer virtual application support sessions each month, where you will learn some hints and tips to support you in completing your application form. To secure your place, and to find out more visit the on our website.
🌍 Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the
📬 After You Apply - Once your application is submitted, you’ll receive updates via email. Shortlisting is based on how well you meet the criteria outlined in the person specification. Only shortlisted candidates will be invited to interview, and invitations will be sent by email.
✅ If You're Offered the Role - If successful, the hiring manager will contact you directly with a verbal offer. They will then notify the Recruitment Team and submit the necessary paperwork. You’ll receive a formal conditional offer via email
🔍 Pre-Employment Checks - To confirm your suitability for the role, we will carry out pre-employment checks in line with. These include:
* Identity verification
* Right to work check
* Disclosure and barring service (DBS)/Criminal record check (dependent on role)
* Professional registration and/or qualification check
* Occupational health assessment
* Employment history and reference validation
All applicants external to Pennine Care NHS Foundation Trust will be required to provide their to cover the most recent three years employment. This information will used to validate employment history and references.
If you require sponsorship, we will assess your eligibility based on current If the role is not eligible and you cannot demonstrate your right to work, your conditional offer may be withdrawn.
🚀 Once Checks Are Complete -
The Recruitment Team will coordinate with you and the hiring manager to confirm a start date. You’ll be booked onto a Trust Welcome Session and receive your Pennine Care NHS Terms and Conditions.
📣 Additional Information -
We are committed to equality, diversity, and inclusion (EDI), and we strive to ensure our workforce reflects the communities we serve. We actively encourage applications from individuals of diverse backgrounds to help us grow, innovate, and improve.
If you wish to be considered under the Disability Confident Scheme, you will be guaranteed an interview if you meet the essential criteria for the role.
If you need reasonable adjustments during the recruitment process, please contact us on 0161 716 3181 as early as possible so we can support you.
Please note:
* We do not accept unsolicited contact from recruitment agencies. Hiring managers should not be contacted directly.
* We may close this vacancy early if we receive a high volume of applications. If you have a disability or long‑term health condition and need extra time or adjustments to complete your application, please contact us as soon as possible. We will ensure you are not disadvantaged where a reasonable adjustment is appropriate.