. Morgan is seeking a Business Assistant to support Leadership team in Edinburgh. It is a great opportunity for candidates with solid Executive Assistant experience.
As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant background working with senior stakeholders gained in an office environment and possess a strong degree of flexibility given the demanding nature of this role, able to demonstrate an advanced Assistant skillset. Additionally, you should have a high degree of confidentiality, strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus.
This Business Assistant role will focus on supporting the Edinburgh based ICB Leadership team.
Note: this role requires 5 days in the office.
Job responsibilities
1. Advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
2. Partner with relevant groups to execute travel and entertainment booking and enable expense processing within policy - Escalates and enforces all firmwide T&E (Travel & Expense) policies with their team including receipt requirements and timely handover of required information
3. Internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity
4. Partner with relevant groups to enable expense processing - Escalates and enforces all CIB/Firmwide T&E policies with their team including receipt requirements and timely handover of required information
5. Ability to face off to wider support groups and partner with Business Management and other key business stakeholders across Lines of Business (LoB)
6. Ability to utilise internal systems, complete accurate data entry, produce reporting and collate information as required
7. Oversight for distro lists, technology usage and other administrational housekeeping
8. Become integral part of business, understand changeable group priorities and business expectation
9. Partnership with assistants cross LoB to provide coverage as required
10. Additional involvement in projects and training for the right candidate subject to performance
11. Production of Contact Centre working pattern rota’s
Required qualifications, capabilities, and skills
12. Professional client handling, ability to build and maintain business relationships
13. Full competency in diary management, can apply good judgment and understand competing priorities
14. Strong, executive communication style both written and verbal
15. Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs
16. Can demonstrate pro-activity and ownership within the role
17. High level technical capabilities
18. Strong awareness of expense systems and cost control initiatives ., can champion expense policy
19. Exhibits a positive, common sense approach and can drive forward seniors schedule for efficient time management
20. Has a high level of attention to detail and delivers high quality results
21. Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation
22. Stays current with all CIB/Firmwide Policies and can comfortably ensure those they support understand how to adhere to same. Will escalate concerns or issues