Your new company
East Bristol based business
Your new role
If you're organised, detail-driven and enjoy supporting colleagues across a busy finance function, this role offers the chance to join a collaborative finance team with real scope As the Expenses Administrator, you'll play a key role in ensuring employee expenses and corporate credit card submissions are processed accurately, efficiently and in line with policy. Working within a supportive finance team, you'll be responsible for reviewing, posting and chasing expense claims across multiple European entities, helping colleagues stay compliant while keeping processes running smoothly.You'll work closely with internal teams, credit card providers and tax authorities, becoming a trusted point of contact for all things travel and expenses.
What You'll Be DoingDaily
Review and quality-check employee expense claims to ensure compliance with policy
Support colleagues with queries and provide training where needed
Reconcile corporate credit card submissions and ensure receipts are provided
Process cash expenses ahead of payment deadlines
Monitor shared mailboxes and respond within agreed SLAs
Ensure successful import of expense data into the finance system and resolve upload errors
Weekly
Collate information for reporting
Process purchasing card expenses and issue reminders
File receipts and paper claim forms
Review vendor accounts to clear down credit card expenses
Monthly
Prepare and submit corporate credit card payments to the general ledger team
Collate and submit monthly cost and accrual journals
Report overdue or non-submitted expenses to managers and approvers
Annual
Support PSA submissions
Assist HR with P11D data reviews
Prepare documentation for VAT audits across multiple countries
Ad-hoc
Administer purchasing and corporate cards
Maintain accurate employee records for starters, movers and leavers
What you'll need to succeed
Experience working in finance
Strong working knowledge of Microsoft Office
Excellent communication skills and a customer-focused approach
Strong organisational skills and the ability to manage multiple priorities
Analytical mindset with great attention to detail
What you'll get in return
Flexible working options available after learning the role for a month in the office. After this point you will be able to do hybrid working
Work with a friendly and collaborative team
Parking
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. INDHAF
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