About the Role
We are searching for an enthusiastic and proactive individual to join our team in the position of IP Administrator, providing efficient and effective administrative support to a busy office. The York office of HGF provides legal advice, in particular relating to patents in the life sciences, chemistry, electronics, software and engineering fields, to a wide variety of clients both in the UK and overseas.
This is a varied role providing a high‑quality, timely and comprehensive administration support service for a team of fee earners (Patent Attorneys) and Paralegals (Formalities staff). It is a vital role in a busy professional office, working alongside Attorneys and others in the administrative team. We have a proud track record of developing our IP Administrators and supporting their long‑term career progression (Please note this position does not offer a progression route into Trainee Solicitor roles).
Responsibilities
* Prepare standard letters and emails to clients and patent offices
* Co‑ordinate invoicing/billing for clients
* Diary management and booking travel/accommodation for Attorneys
* Work with multiple Attorneys to meet deadlines
* Online patent filing at the European Patent Office, UK Intellectual Property Office and WIPO
* Use our internal electronic case management system
* Meeting and greeting visitors
Qualifications & Requirements
* Previous experience within a professional services environment in an administrative role
* Demonstrable ability to work to deadlines and prioritise workload
* A team player who will willingly assist colleagues when required
* Very high levels of attention to detail and consistently accurate work
* Must have a friendly and pleasant personality, able to communicate effectively at all levels
About the Firm
HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full‑service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland and Austria, our Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue‑chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.
Company Culture
People matter – we treat people fairly, with respect and compassion, and foster a friendly, inclusive and enjoyable culture. We invest in our people and offer coaching and training to aid development and learning. We promote a healthy work‑life balance and progression is based on merit. We strive for excellence, are pragmatic, responsive and commercially minded. We work together, valuing each other and taking responsibility for our actions. We innovate and continually improve our services and processes, bringing entrepreneurial spirit and new thinking to our people.
Benefits
* Transparent and merit‑based career development opportunities
* Focus on DEI (Diversity, Equality and Inclusion) with a staff‑led DEI Focus Group, affinity networks and a DEI Board sponsor
* Dedicated Learning and Development team with a digital learning platform covering a wide range of content
* Enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working
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