Diary Co-Ordinator
Our client in Brighton is recruiting for a Diary Co-Ordinator to work in their very busy office.
The ideal person will be someone who is super efficient at co-ordinating for all their surveyors.
They need to be very organised, IT proficient, manage people (surveyors/ clients/ vendors/ Estate agents) proactive and be able to juggle any last minute changes.
This is a challenging role, working in a very busy time and the right person must be prepared to jump into the deep end.
Experience to deal with phone calls, a good telephone manner and excellent written/ spoken English skills.
Hours: Monday – Friday – 09:00am – 17:00pm – 45 minutes lunch
Duties: Answering telephone incoming telephone calls and transferring to other team members
Assisting two members of the business with any administration tasks as required.
Probation.
The role will require you to demonstrate exceptional attention to detail, you will demonstrate excellent customers services skills both verbally on the telephone and in written correspondence and keep an ear to the ground in the office when anticipating new appointments from the internal sales teams.
• Update clients on their appointment.
• Update clients on their report.
• Taking new instructions when ‘SALES’ are busy. (Who have already been quoted)
• Taking messages on behalf of surveyors.
You will be based within a small team and from time to time will also assist the other administrators in special projects therefore we need a candidate with a good working knowledge of MS Office and someone with online diary management software experience.
This is a very friendly team and the office is open plan, you will be required to undertake most of your daily tasks via the telephone and from time to time support the reception function over lunchtime or holiday