Job Title
Property Manager
Department
Office Serv Property & Design-BG-UK
Overview of Department
Due to the nature of the role, this is an office based position.
Purpose of Role
To manage and oversee the firm’s global property portfolio, ensuring efficient, compliant and cost-effective operation of office spaces across the UK and international locations.
The role focuses on property sourcing and acquisition via key 3rd parties, portfolio management, financial control and supplier oversight, while providing leadership to the design function. The role will support the firm’s property strategy, act as a trusted advisor to the business on property-related matters and operate as a responsible steward of the firm’s property portfolio.
Responsibilities
Property Portfolio Management
1. Management of the firm’s global property portfolio
2. Source and acquire, fit-for-purpose global and regional properties, liaising with external partners
3. Oversee all leased and serviced office locations across the UK and international offices from a portfolio perspective.
4. Lease events including renewals, negotiations and exits
5. Subletting and occupier management
6. Maintain strong landlord and agent relationships
7. Operate as a responsible and proactive steward of the property portfolio
8. Provide insight and recommendations based on portfolio performance, market trends and business needs
Advisory
9. Act as a property advisory service to the business, supporting decision-making on property matters
10. Provide clear, accurate and timely reporting and communication to stakeholders
Financial Management & Capital Governance
11. Develop and manage the annual property budget
12. Monitor costs including rent, service charges and operating expenditure
13. Support business cases and financial planning for property decisions
14. Provide oversight and governance of capital expenditure, ensuring appropriate control and value for money
15. Work closely with Finance to enhance cost control, reporting and financial visibility
16. Legacy and ongoing rent payments
17. LBTT and associated tax/compliance responsibilities and obligations
18. Manage financial approval process and cost control
Supplier & Facilities Oversight
19. Oversee key suppliers, including their governance and contract management
20. Build strong working relationships with internal Technical and FM teams. (The role has no FM team management responsibilities.)
21. Ensure service delivery meets agreed standards
Governance & Compliance
22. Ensure compliance with all relevant property laws and regulations
23. Maintain accurate property records, leases and contracts
24. Manage risk across the property portfolio
Workplace Design and Move Leadership
25. Provide leadership and oversight of the design/workplace planning functions
26. Line manage the senior workplace designer (SWD) and workspace planning manager (SPM), retaining overall accountability for space planning, design standards, office moves and technical deliverables (including O&M documentation)
27. Agree workplace standards and ensure alignment with business needs
28. Ensure the team provides a physical office environment in which staff can flourish, and clients’ interests may be best served.
Projects & Change Management
29. Support the SWD through refurbishments, relocations and office changes
30. Support projects where required (in partnership with project leaders)
31. Oversee the smooth delivery of workplace changes with minimal disruption
Tenant / Occupier Management
32. Support and develop processes relating to occupier and tenant management within the firm’s properties
Reports to: Head of Office Services
Direct Reports: Senior Workplace Designer and Workplace Planning Manager
The role has no FM line management responsibilities
Your knowledge and experience
33. Proven experience in corporate property / real estate management
34. Experience managing multi-site or international property portfolios
35. Strong financial and budget management skills
36. Prior experience in lease negotiations and property transactions
37. Experience managing external suppliers and 3rd parties
38. Experience leading teams (ideally including specialist functions such as design/workplace)
39. Understanding of workplace design principles (oversight level)
40. Strong stakeholder management and communication skills
Qualifications
41. Degree or equivalent experience in property, real estate or related field (preferred)
42. Relevant property qualification (e.g. MRICS) (preferred)
43. Accountancy certification/qualification (e.g. ACCA) (preferred)
The Type of Candidate that we're looking for
Commercially astute, you bring proven corporate property or real estate experience, including multi-site or international portfolio management, lease negotiations, property transactions, supplier oversight and strong financial control strengths. Comfortable working closely with Finance colleagues, managing budgets and capital expenditure and using portfolio insight, market trends and business needs to help you shape clear recommendations.
Acting as a trusted advisor, you leverage your clear communication and strong stakeholder management skills and can balance strategic thinking with practical delivery. Success in the role will require sound judgement, strong governance, relationship management skills, and the ability to oversee suppliers, landlords, agents and internal teams across a complex UK and international property landscape.
Critical Skills
44. Adaptability
45. Data literacy
46. Improvement mindset
47. Nurture relationships
48. Team working
Closing Date
June 14, 2026
Should you choose to use AI tools to support your application, we ask that you do this thoughtfully. We encourage you to ensure your application reflects your own voice, experience, and motivations. We value authenticity and want to understand your individual strengths and perspectives.
If you are currently working at Baillie Gifford as an employee or contractor please apply to this job from the firm's Workday internal career site.