ComXo is an industry leader in transformational switchboard and business support services that provide world class client experiences, during every call, communication and transaction.
About the Role:
The purpose of this role is to provide seamless, high-level administrative and organisational support, ensuring the effective management of complex schedules, meetings and travel for both the CEO and ComXo.
Working in a fast-paced and high-profile environment, the Executive PA must demonstrate strong organisational skills, professionalism, discretion, and the ability to manage multiple priorities with efficiency and confidentiality.
Some days will be planned, others will change quickly. The right person will be steady, adaptable and capable of bringing calm structure to a busy environment.
This role is suited to an individual with at least 2 years of experience working to support a director/owner/senior decision maker on a one-to-one basis.
Due to the responsibilities, this position requires flexibility, with willingness to support occasional evening or weekend events/commitments.
Main Responsibilities:
* Act as a central point of contact between the CEO, internal teams, external stakeholders, contractors and professional contacts.
* Fully manage the CEO's busy diary including meetings, appointments, events, reminders and follow-ups.
* Where required, review of email inbox to screen out unwanted emails and respond to simple requests and requirements.
* Take messages, filter calls and manage communication professionally and confidently.
* Provide day-to-day personal and business support with complete discretion.
* Organise travel and logistic arrangements and prepare intieraries.
* Schedule meetings and teleconferences as required, booking rooms as appropriate including associated requirements e.g. equipment and availabilities (room, catering and personnel).
* Preparation of expenses for approval and management of invoices.
* Help manage competing priorities and changing deadlines.
* Anticipate what is needed before being asked.
* Keep the CEO informed, prepared and on track.
Required Experience:
* Minimum 2 years experience as an Executive PA or Secretary.
* Previous administrative experience at senior level including intelligent diary management.
* Advanced proficiency in MS office tools particularly PowerPoint.
* Experience of organising/supporting with events would be an advantage.
* Full UK driving license with access to own vehicle.
* Educated to minimum A-Level or equivalent.
Required Skills:
* Proficiency in English, strong verbal and written communication skills.
* Excellent attention to detail.
* Ability to connect with in-house and external stakeholders at multiple levels.
* When entrusted with confidential information, always handle it with utmost duty of care and tact.
Please note if successful in the recruitment process, the employment will be subject to 5 years of references prior to joining ComXo, 10 years of employment history, proof of education certificates, DBS check, financial adversity and sanction check which will be completed upon offers.
Equality and Diversity at ComXo
At ComXo, we are committed to creating a workplace where everyone feels valued, respected and empowered to thrive. We celebrate diversity in all its forms and are proud to be an equal opportunity employer. We welcome applications from individuals of all backgrounds, experiences, and identities, including but not limited to race, ethnicity, gender, age, disability, sexual orientation, and religion.
We believe that a diverse and inclusive team drives innovation, fosters creativity, and strengthens our ability to serve our clients. If you require any adjustments during the recruitment process, please let us know - we're here to support you.
Further information can be found in our Equality and Diversity Policy which is available on request
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