Are you a detail-driven payroll professional who thrives in a multi-entity, international environment?
We’re partnering with a growing online retailer to appoint an experienced Payroll Specialist to take ownership of payroll operations across the UK and Europe. This is a pivotal role within People Operations, ensuring accurate, compliant and timely payroll delivery through close collaboration with outsourced providers.
If you’re confident navigating payroll regulations, managing pension and share schemes, and strengthening governance and controls - we’d love to hear from you.
The Role
You will oversee end-to-end payroll processing across all Group entities, acting as the primary contact for outsourced payroll providers and ensuring accuracy, compliance and robust sign-off controls. This is a hands‑on, high‑ownership role combining governance, provider management, pensions and share scheme administration, reporting, and process improvement.
Key Responsibilities
Payroll Management
* Oversee payroll across the UK, and several European countries
* Manage outsourced payroll providers to ensure service quality and compliance
* Review payroll inputs (starters, leavers, bonuses, benefits, statutory changes)
* Conduct thorough reconciliations and gross‑to‑net checks
* Ensure timely and accurate statutory submissions (PAYE, NIC, pensions and local equivalents)
Pensions Administration
* Manage end‑to‑end UK auto‑enrolment and pension contributions
* Liaise with pension providers to resolve queries and ensure compliance
* Support audits and annual scheme reviews
Share Save (SAYE) Administration
* Administer payroll deductions and reconciliation for employee share schemes
* Maintain accurate participant records
* Partner with Company Secretary, People and Finance on scheme launches and maturities
* Liaise with external scheme administrators to ensure accurate reporting
Compliance & Governance
* Maintain up‑to‑date knowledge of UK and international payroll legislation
* Ensure GDPR compliance across payroll operations
* Support internal and external audits
* Strengthen internal controls, workflows and audit trails
Collaboration & Process Improvement
* Partner with People and Finance to ensure clean HRIS‑to‑payroll data flow
* Build and document end‑to‑end payroll process maps
* Identify opportunities for automation and efficiency
* Support payroll provider transitions and system improvements as the Group grows internationally
Reporting & Analysis
* Prepare payroll reports and analytics
* Provide payroll cost data for budgeting and forecasting
* Track and improve payroll KPIs (accuracy, timeliness, compliance)
What We’re Looking For
* Proven experience managing multi‑entity, multi‑country payrolls
* Strong UK payroll expertise (PAYE, NIC, pensions, HMRC reporting)
* Exposure to European payroll frameworks
* Experience managing outsourced payroll providers
* Solid pensions and share save scheme administration experience
* Ability to build clear process documentation and controls
* Strong Excel and HRIS capability
Key Attributes
* Collaborative and proactive
* High integrity and discretion
* Strong communicator able to simplify complex payroll matters
* Process‑oriented with a continuous improvement mindset
This is an opportunity to join a fast‑growing, international online business where payroll accuracy, governance and operational excellence are critical to business success.
Apply directly or message me for a confidential conversation.
#J-18808-Ljbffr