Overview
The Environment Agency strategy is to protect and enhance nature and leave the nation’s natural environment in a better state than we inherited it. We have committed to being a net zero organisation by 2030. Defra Group Fleet Services is responsible for leading the fleet transition to net carbon zero.
This is an exciting opportunity to work with a team of fleet specialists to support delivery of these ambitious fleet targets and drive tangible change. You will work in a team of contract specialists, supporting delivery of a varied work programme of purchase and service contracts on behalf of the Environment Agency and our Defra Partners. You will work with colleagues across the organisation identifying business needs, determining contract strategy, and leading tender processes including award of contracts.
You will lead on relationships with key suppliers. Managing contracts through the whole lifecycle, developing and monitoring KPIs, working with suppliers to reduce their environmental footprint, maintain a cost-effective fleet and ensuring we deliver our legal and health & safety responsibilities. Strong relationship management and influencing skills are critical to the role.
Defra Group Fleet Services (DGFS) is a national team that provides a collaborative fleet service across the Defra group. The Contracts team develops contract requirements, determines and awards contracts, and manages supplier performance to ensure operational delivery of contracted services. The role reports to the Fleet Manager for Contracts.
Responsibilities
* Lead on relationships with key suppliers and manage contracts through the full lifecycle.
* Develop and monitor KPIs; work with suppliers to reduce environmental footprint and maintain a cost-effective fleet.
* Ensure delivery of legal and health & safety responsibilities.
* Identify business needs, determine contract strategy, and lead tender processes including award of contracts.
* Collaborate with colleagues across the organisation to align on policy and practice.
Experience and Skills
* Establish and maintain good relationships with internal and external partners to understand and influence their activities and promote and enhance Environment Agency goals and reputation.
* Provide advice and guidance as an expert in fleet contracts, developing appropriate solutions to problems within policy / best practice guidelines.
* Contribute to the development of Environment Agency policy and process at national / local level and monitor and advise on effective implementation in the business, in line with environmental targets.
* Develop and implement systems and tools for monitoring and reporting on service delivery, assess and interpret operational performance / compliance and advise senior managers on implications and appropriate action.
* A contract manager is able to ensure suppliers are delivering the required contract standards.
* Experience of the procurement processes within Defra would be desirable.
* The applicant must be well organised and be a self-starter.
Competences
* Competence 1: Customer and Partner Relations — In no more than 250 words please give an example when you have consulted and collaborated with customers and partners effectively through raising awareness and education, or by combining projects, to ensure buy-in to initiatives which benefitted or promoted the organisation’s duties and policies. This answer will be used for interview selection.
* Competence 2: Influences and Persuades Others — In no more than 250 words please give an example when you have presented a case in a convincing and attractive way that has won people over, encouraged them to follow plans willingly, and succeeded where logic and reason alone would have failed.
* Competence 3: Takes Decisions and Solves Problems — In no more than 250 words please give an example when you have found and delivered a solution, effectively analysed information, developed alternatives, and took sound and timely decisions.
* Competence 4: Contracts & Relationship Management — In no more than 250 words please give an example of where you have developed and managed successful contracts.
Role specifics
* Full UK Driving Licence
Location and working arrangements
The location is flexible. You will be comfortable working as part of a dispersed team with remote working and management. You may be required to work in EA offices and attend national meetings, possibly with some overnight stays.
Additional information
Please contact Jacqui Date (Fleet Manager) via email at: jacqui.date@environment-agency.gov.uk (Monday to Thursday) for more information or to arrange an informal discussion. We are fully committed to having an inclusive workforce to reflect the communities we serve. Interviews will take place via MS Teams, provisionally early to mid November.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application. We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls. Should you wish to become a support supplier on one of these frameworks or contracts please visit the Crown Commercial Service information page for more details.
Artificial intelligence disclaimer: AI can be a useful tool to support your application, however all examples and statements provided must be truthful and taken directly from your own experience. Where plagiarism is identified, applications may be withdrawn. The Environment Agency subscribes to the Civil Service guidance on the use of artificial intelligence. Please review for more information on appropriate and inappropriate use.
Seniority level
* Associate
Employment type
* Contract
Job function
* Management and Manufacturing
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