MUST HAVE A CURRENT ENHANCED CHILD DBS TO APPLY FOR THIS.
Main Areas of Responsibility
Reception
* Greet and receive all visitors to Head Office in a professional manner, ensuring
compliance with safeguarding and Health & Safety protocols.
* Operate the telephone switchboard, directing calls to appropriate departments or
staff members, taking messages, and responding promptly to enquiries from
parents/carers and the public.
* Maintain the reception area and meetings rooms to a high standard, ensuring
they are tidy, presentable, and reset after use. Report any maintenance issues to
the Office Manager.
* Support the Office Manager with office maintenance tasks, including
coordinating fire drills, liaising with engineers, and managing heating/air con
servicing.
* Organise and prepare refreshments for meetings and events.
* Update employee records to reflect staff changes for switchboard/Inventry
accuracy.
* Manage incoming and outgoing mail and parcels, including maintaining the
franking machine account and ordering supplies.
* Coordinate courier services and manage related accounts.
* Maintain the academy contact sheet, ensuring Principal and PA details are
current.
* Foster positive relationships with staff, contractors, and external agencies to
support the Federation's objectives.
Administration
* Provide confidential administrative support including, photocopying, typing,
electronic filing, emailing, completing standard forms, and responding to routine
correspondence.
* Maintain both manual and digital records and management information systems.
* Generate and update distribution lists and data reports as required. Manage the
Federation's info@ email account including forwarding, redirecting messages
and tracking incoming complaints.
* Assist with the preparation and distribution of Board papers to staff and
stakeholders.
* Provide cover for selected duties in the absence of the Office Administrator, such
as website updates.
* Maintain and update Head Office Flickr account.
* Collect and collate information annually for mailing lists.
* Order office stationery and ensure the stationery room is organised and safe.
* Reconcile monthly credit card statements and process internal recharges.
* Manage and renew annual subscriptions.
* Raise purchase orders and reconciled associated administrative invoices.
* Undertake additional clerical and administrative tasks as reasonably required
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people