Team Assistant - Dermatology & Respiratory Location: Reading, Uk Summary of Responsibilities Join our dynamic Dermatology & Respiratory Franchise as a Team Assistant and become the operational backbone that drives success across our brand teams. In this pivotal role, you'll orchestrate seamless project delivery, support management of high-profile events and congresses, ensure compliance excellence, and provide strategic support that directly impacts patient outcomes. You'll work at the intersection of marketing, sales, and operational functions, collaborating with diverse stakeholders while managing everything from materials logistics to budget coordination and vendor relationships. Key Results & Accountabilities Dermatology & Respiratory Teams Support Brand Team Excellence Liaise and coordinate with external agencies to meet Brand Team requirements and coordinate comprehensive feedback Support Brand Teams with strategic briefing documents and presentation materials Participate in monthly finance meetings, assisting Brand Leads with budget tracking and financial oversight Serve as the primary point of contact for general enquiries from internal and external stakeholders Manage PromoMats logistics including warehouse materials coordination and approval processes Field Force Empowerment Coordinate CPG logistics and material management to ensure field teams have seamless access to required materials Provide comprehensive support for briefing calls and regional sales meetings setup Deliver logistic support that keeps our field-based sales teams operating at peak efficiency Manage demo pen ordering and coordinate materials dispatched directly to customers Information Management Maintain departmental filing systems in strict accordance with records retention policies Update and maintain critical information on SharePoint platforms Projects & Event Management Event Coordination Organize high-impact meetings including Marketing Meetings and PromoMats Review Meetings Manage logistics for external and sponsored events, including prestigious industry events like BAD (British Association of Dermatologists) Coordinate Head Office sponsorship activities with attention to detail Record actions and decisions for key meetings, ensuring follow-up within agreed timelines Manage events agencies and liaise with internal stakeholders for successful event delivery Oversee Congress management in conjunction with the Speaker Meetings and Congress Project Manager Project Leadership Provide comprehensive project management support for ongoing departmental initiatives Handle behind-the-scenes coordination for internal meetings and strategic sessions 4M PromoMats & Materials Management Materials Excellence Manage complete job bag process for marketing materials and Speaker Slides as required working closely with brand teams, including origination and uploading Coordinate and monitor materials re-approval processes within specified timelines Organize thorough hard copy reviews of printed materials Manage filing and archiving processes in line with retention and destruction SOPs Act as primary liaison between logistics agencies and Sanofi for materials-related issues and actions Execute orders, returns, and withdrawals with precision Support brand leads in promomats audit delivery Oversee congress and exhibition materials management Generate comprehensive monthly inventory reports Finance & Procurement Excellence Generate Purchase Orders as requested and approve orders up to £1k Serve as SuperUser for critical systems: Ebuy, Concur, SharePoint, Easy Invoice Handle third-party payments and speaker expenses including processing, verification, and approvals Coordinate vendor setup and liaison with Transparency team for compliance requirements ABPI Code L3 Compliance Leadership Raise and manage iDisclose and E&C360 requests through to completion Oversee contracts and payments for transfers of value Support speaker meetings coordination and compliance Champion E&C360 initiatives across the organization Key Working Relationships Internal Partnerships Regular, close collaboration with: Field and office-based teams across the UK & Ireland Specialty Care and broader Sanofi employee network Brand Leads and Marketing Teams Finance and Procurement departments Compliance and Transparency teams External Stakeholder Management Engagement with: Key Opinion Leaders (KOLs) and Clinicians Communications and Events Agencies Logistics and Materials Vendors Industry Association Partners Skills, Experience & Knowledge Requirements Core Competencies Organizational Excellence : Exceptional organizational skills with proven ability to prioritize workload and adapt to changing priorities in a fast-paced environment Proactive Leadership : Natural initiative-taker who anticipates manager and team requirements Learning Agility : Quick learner who thrives in dynamic environments while maintaining composure under pressure Compliance Mindset : Strong adherence to SOPs and policies within a compliant framework Attention to Detail : Meticulous approach to projects and tasks Confidentiality : Absolute discretion and ability to maintain confidentiality at all times Communication & Collaboration Multi-level Communication : Excellent written, verbal, and non-verbal communication skills across all organizational levels Team Collaboration : Natural team player with flexible approach and strong cross-functional relationship building capabilities Stakeholder Management : Proven ability to manage diverse internal and external relationships Technical Proficiency Systems Expertise : Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) Digital Platforms : Experience with video conferencing tools and collaborative platforms Specialized Systems : Familiarity with procurement and compliance systems (Ebuy, Concur, SharePoint, Easy Invoice) preferred Why Choose Us? Bring the miracles of science to life alongside a supportive, future-focused team Discover endless opportunities to grow your talent and drive your career, whether through promotion or lateral moves, at home or internationally Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact Take good care of yourself and your family with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs Pursue Progress. Discover Extraordinary. Join Sanofi and step into a new era of science - where your growth can be just as transformative as the work we do. We invest in you to reach further, think faster, and do what's never-been-done-before. You'll help push boundaries, challenge convention, and build smarter solutions that reach the communities we serve. Ready to chase the miracles of science and improve people's lives? Let's Pursue Progress and Discover Extraordinary - together. At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status or other characteristics protected by law. Pursue _progress_, discover _extraordinary_ Better is out there. Better medications, better outcomes, better science. But progress doesn't happen without people - people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let's be those people. At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity. Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness) ! Global Terms & Conditions and Data Privacy Statement (https://www.sanofi.com/en/careers/global-terms-and-conditions/) Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions. With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi (https://youtu.be/96EwNjb1TLo) As an organization, we change the practice of medicine; reinvent the way we work; and enable people to be their best versions in career and life. We are constantly moving and growing, making sure our people grow with us. Our working environment helps us build a dynamic and inclusive workplace operating on trust and respect and allows employees to live the life they want to live. All in for Diversity, Equity and Inclusion at Sanofi - YouTube (http://www.youtube.com/watch?v=SkpDBZ-CJKw&t=2s)