Job Description
Role Overview:
We are seeking an experienced and proactive Administrative Manager o oversee and strengthen our administrative and office operations. This role is critical to ensuring the smooth day-to-day running of the office, effective vendor and facilities management, and strong administrative governance as the organisation continues to grow.
You will take ownership of office operations, procurement, asset and insurance management, and work closely with internal teams and external partners to support a professional, efficient, and well-managed working environment.
Key Responsibilities:
1) Office & Administrative Operations
* Oversee daily office operations, including facilities management, workspace planning, and administrative logistics.
* Support office location planning and relocation activities, including coordination of site selection, office setup, and fit-out processes.
* Act as the primary point of contact with landlords, property management companies, and building service providers.
* Ensure the office environment is safe, functional, and well-maintained at all times.
2) Procurement, Assets & Insurance Management
* Manage procurement of office supplies, equipment, and administrative services, ensuring cost efficiency and operational effectiveness.
* Maintain accurate records of company assets, including allocation, inventory tracking, and lifecycle management.
* Support the sourcing, administration, and renewal of office-related and administrative insurance policies, liaising with brokers and internal stakeholders as required.
* Manage relationships with vendors and suppliers, including coordination, performance monitoring, and issue resolution.
3) Office Activities & Event Support
* Coordinate internal meetings, office-based activities, and team-building events.
* Support the organisation of company events, workshops, and internal initiatives.
* Manage meeting logistics, materials preparation, and follow-up actions to ensure smooth execution.
4) Documentation & Reporting
* Maintain and organise administrative records, operational documentation, and internal reports.
* Support data collection and reporting to assist management decision-making and operational planning.
5) Cross-Functional Support & Process Improvement
* Work closely with Finance, HR, and Operations teams to support administrative and operational initiatives.
* Identify opportunities to improve administrative processes, streamline workflows, and enhance efficiency.
* Support the implementation of systems, tools, and procedures to improve overall office and administrative management.
Requirements:
* 4–7 years’ experience in office management, administrative management, or similar roles.
* Strong organisational skills with the ability to manage multiple priorities independently.
* Solid experience in office operations, procurement, vendor management, and facilities coordination.
* Excellent written and verbal communication skills in English.
* Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.
* Ability to operate effectively in a fast-paced, evolving environment.
Nice to Have:
* Experience in startup or high-growth environments.
* Familiarity with administrative insurance, asset management, or office relocation projects.
* Experience working with international teams or cross-border operations.
* Bilingual capability in Mandarin and English.
What We Offer:
* Competitive salary and benefits package.
* A role with broad ownership and real operational impact.
* Close collaboration with cross-functional teams and senior stakeholders.
* A pragmatic, collaborative, and execution-focused working environment.
If you are an experienced administrative professional who enjoys building structured, efficient office operations and supporting a growing organisation, we would be pleased to hear from you.