We're looking for a proactive, detail-oriented, and people-first Facilities Coordinator to join our London HubSpot office. This role is pivotal in creating an engaging, smooth-running office experience for our employees, visitors, and event guests. You'll be the go-to person for daily operations, facilities coordination, and the heartbeat behind our vibrant office.
Responsibilities
* Ensure the day-to-day running of the office is efficient, welcoming, and aligned with HubSpot's standards
* Liaise with building management and external vendors to manage cleaning, maintenance, and safety compliance
* Support our Physical security team, reporting breaches, managing access control and safety & welfare
* Monitor and manage office supplies, equipment, and inventory
* Coordinate desk assignments and meeting room readiness
* Ensure health & safety practices are followed and documentedOversee incoming and outgoing mail, courier services, and deliveries
* Maintain a clean, organized, and productive work environment
Workplace Experience
* Be the first point of contact for employees, new hires, and visitors
* Welcome guests and create a seamless visitor experience
* Assist with onboarding logistics for new team members (desk setup, access badges, welcome kits, etc.)
* Support internal communications for office updates, policies, and event announcements
* Champion our office culture by contributing to a fun, inclusive, and collaborative environment
Event Support
* Provide operational support for internal and external events held in the office, including infrequent evening / Weekend events
* Set up event spaces, manage catering and AV needs, and provide on‑site coordination
* Collaborate with Events, Marketing, and People Ops teams to ensure successful execution
* Help with post‑event breakdown and follow‑up as needed
Qualifications
* 2+ years in office coordination, facilities, or workplace experience roles
* Strong organizational and multitasking skills with great attention to detail
* A confident communicator and enthusiastic problem‑solver
* Comfortable working both independently and collaboratively
* Willingness to occasionally work flexible hours to support events
* Experience using tools like Google Workspace, Slack, and basic AV equipment is a plus
* A people‑first mindset and love for building great workplace experiences
Benefits
* The chance to be part of a fast‑paced, mission‑driven company
* A fun, supportive office environment in the heart of London
* Opportunities to grow and shape your career in a global company
* Competitive salary and benefits package
* Flexible working culture and generous time off policy
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