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Base pay range
Newsquest Events Scotland and Northern Ireland is one of the country’s leading event teams, delivering more than 30 corporate events every year across prestigious titles including The Herald and The Scottish Farmer. From black‑tide awards dinners to thought‑provoking discussion‑based events, our events celebrate achievement, spark conversation and connect Scotland’s business community. We’re a small, passionate team with big ambitions who are collaborative, fast‑moving and proud of the quality and impact of what we deliver. Every event we produce carries the credibility of our media brands and the creativity of our people. As our portfolio continues to grow, we’re looking for an Events Executive to join us. We’re on the look‑out for someone organised, curious, and eager to learn the craft of events from the ground up.
The Role
This is an ideal opportunity for a confident and capable administrator who loves detail, thrives in a busy environment, and wants to build a career in events. You’ll work across our portfolio to provide operational and commercial support, ensuring our Event Managers can focus on account management, shaping and producing content and growing revenue. You’ll be right at the heart of our events from planning and preparation to being on site and seeing the lights go up.
Key Responsibilities
* Manage day‑to‑day admin for the events team, keeping spreadsheets, briefs and documents organised and accurate.
* Handle finance processes, including raising purchase orders, processing invoices and support in maintaining event budgets.
* Support the creation of event materials including judging packs, scripts, table plans and running orders.
* Coordinate guest communications, from sending invitations and tracking RSVPs to managing guest lists.
* Liaise with suppliers and venues to confirm details and keep everything on schedule.
* Play an active role in our entry and nomination drives for awards events, tracking entries and nominations, supporting the Event Manager in creating engaging campaigns, and contributing ideas for promoting categories and celebrating finalists.
* Schedule and post event‑related social media content, gather photography, testimonials and post‑event highlights for reports and marketing use, and assist with proofing and copy support for event websites, programmes and collateral.
* Attend live events to help with registration, guest liaison, backstage coordination and general event delivery, acting as a calm and reliable point of contact for guests, suppliers and internal teams on the day.
* Shadow Event Managers, learn the full commercial cycle of events, and take part in structured development to build skills towards becoming an Event Manager.
You’ll Bring
* Excellent organisation and attention to detail.
* Strong written and verbal communication skills.
* Confidence working with Microsoft Applications, with a strong proficiency in Excel, Outlook, PowerPoint and Word.
* A proactive, can‑do approach with the ability to juggle multiple priorities calmly.
* Enthusiasm for events, creativity and a genuine desire to grow.
* Flexibility to work evenings for event delivery (with time off in lieu).
* Desirable: Some previous experience in event support, event administration, event marketing or event hospitality but attitude and ambition matter most.
Why join us
* Be part of a friendly, supportive team that values initiative and collaboration.
* Work on high‑profile Scottish events that make an impact.
* Develop hands‑on experience across all areas of event delivery.
* Learn directly from experienced Event Managers and an Events Director who will invest in your growth.
* Genuine opportunity to progress into an Event Manager role as the team expands.
About Newsquest Media Group
We are a media company with a difference. We are committed to bringing a voice to your region by investing in a passionate team of journalists who proudly serve their communities by sharing authoritative news that readers trust. Our sales teams provide local businesses with highly responsive digital advertising and marketing solutions. We are one of the largest regional news publishers in the UK and have a portfolio of more than 250+ local news brands and magazines online and in print. With an online audience of 41 million users a month and 7 million readers a week in print, our content is read by a substantial proportion of the UK population. In addition to our local news brands, we own several digital pure play and specialist media businesses such as s1jobs and s1homes, Exchange & Mart, and Newsquest Specialist Media. We also own LOCALiQ, an award‑winning digital marketing agency that specialises in driving more leads, increasing online growth and generating return on marketing investment on behalf of thousands of UK SMBs.
Seniority level
Entry level
Employment type
Full‑time
Job function
Management and Manufacturing
Staffing and Recruiting
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