About the Company
First established in 1919, CILT(UK) is a registered charity and are the Chartered body for professionals involved in the movement of goods and people and their associated supply chains. We support individuals and employers with career development, networking, information and professional recognition. We are a small team of circa 50 staff with a wide reach across industry, academia and government.
Job Summary
We are seeking a reliable and organised General Assistant to support our Central Services Team with an excellent opportunity to develop office skills Finance, HR, Facilities, Governance and administration support for our Chief Executive Officer and Chief Operating Officer and within a professional environment.
The ideal candidate will possess strong organisational abilities, proficient computer skills, and excellent communication etiquette. The role involves assisting with various clerical and administrative tasks to ensure smooth daily operations.
Responsibilities
* Processing new supply purchases and expenses, ensuring the correct authorisation has been obtained.
* Creating credit accounts with new suppliers to finance payments.
* Creating fast processes for registering and making payments.
* Performing bank reconciliations to ensure accurate financial records.
* Calculating the VAT owed on purchased items.
* Reconciling supplier statements and investigating any discrepancies.
* Ensuring all relevant transactions, such as BACS payments and expense
* payments, are correctly posted.
* Preparing and organising financial records for the audit, responding to auditor
* inquiries, and providing supporting documentation.
* Creating a summary of a company's financial activities at the end of each month
* for internal analysis
HR, Facilities and Governance
* Reception duties, including post, stationery, refreshments, meeting and greeting visitors.
* Supporting the co-ordination and facilities for meetings, booking refreshments,
* lunch.
* Answering telephone calls and visitors on site.
* Administration and monitoring of contracts, agreements relating to office operations, equipment and maintenance.
* Administration of office supplies.
* Administration of Health and Safety records and staff training.
* Monitor and support building maintenance requirements.
* Administration support including diary management for the Chief Executive Officer and Chief Operating Officer.
Personal Attributes, Knowledge and Skills
* Experience within a finance team beneficial.
* Experience of producing and interpreting financial reports and applying financial policies to routine situations.
* Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar).
* Excellent attention to detail and organisational skills with the ability to prioritise tasks effectively.
* Professional phone etiquette and clear communication skills.
* Ability to work independently and as part of a team.
* Organised, reliable, and proactive attitude towards work responsibilities.
No recruitment agencies.
Job Types: Full-time, Permanent
Benefits:
* Company pension
* Employee mentoring programme
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
* Sick pay
Application question(s):
* Are you able to commute and work in the Corby offices daily?
* Please advise your salary expectations are.
Work Location: In person