Engineering Administrator
Batchelor Air Conditioning & Refrigeration Ltd
Olney (Office-based)
Are you a highly organised, proactive individual looking to build a long-term career within a growing engineering business?
At Batchelor Air Conditioning & Refrigeration, we’re looking for an Engineering Administrator to play a central role in keeping our operations running smoothly. This is a varied and fast-paced position where no two days are the same—perfect for someone who enjoys responsibility, structure, and working as part of a close-knit team.
The Role
Reporting to the Engineering Manager, you will be responsible for supporting the day-to-day coordination of our engineering operations and office activities.
* Managing the day-to-day running of the office
* Acting as the first point of contact for incoming calls and enquiries
* Scheduling engineers and coordinating reactive repair works
* Planning and organising maintenance visits with customers
* Assisting with quotations and issuing maintenance contracts
* Supporting the costing of remedial works (full training provided)
* Handling invoice queries and supporting credit control
* Assisting with planning and optimising engineers’ time
* Maintaining training records and compliance documentation
* Managing fleet requirements (MOT, tax, servicing)
* Maintaining client equipment records in line with FGAS regulations (training provided)
* Coordinating deliveries into the warehouse
* Managing office supplies, uniforms, and checking engineer timesheets
About You
We’re looking for someone who is:
* Highly organised, disciplined, and process-driven
* A confident communicator, both over the phone and via email
* Able to prioritise and manage multiple tasks in a busy environment
* Customer-focused with a proactive, can-do attitude
* Comfortable using IT systems and general office software
* Flexible and adaptable in their approach to work
Experience within the HVAC industry is an advantage, but not essential—full training will be provided.
Salary & Benefits
Starting salary from £30,000, with progression based on experience and development.
* Pension scheme and private healthcare
* 22 days holiday + bank holidays (rising to 25 days after 3 years)
* Your birthday off
* 2 additional paid charity days per year
* Profit-related bonus scheme (after 2 years’ service)
* Company share scheme
* Ongoing career development opportunities
Working Hours
Monday to Friday, 08:30 – 17:00 (40 hours per week). Flexibility required as needed to support business operations.
If you’re looking for a role where you can make a real impact, develop your skills, and grow with a supportive and ambitious company, we’d love to hear from you.
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