1. Falkirk
2. Urgent
About Our Client
A leader in their field
Job Description
3. Document Production:Prepare, amend, and format legal documents including leases, missives, disposition, standard securities, and other property-related agreements.Use digital dictation and case management systems to produce documents accurately and efficiently.Prepare Land Register and Registers of Scotland documentation.
4. Administrative Support:Organise diaries, schedule meetings, and arrange property searches or reports.Maintain accurate filing systems - both electronic and paper.Assist with the opening, closing, and archiving of files in line with firm procedures.
5. Client Interaction:Liaise professionally with clients, estate agents, surveyors, and other solicitors.Handle telephone and email enquiries, providing updates or passing messages as appropriate.Draft routine correspondence and handle client communications in a timely and courteous manner.
6. Transaction Support:Support the completion process for sales, purchases, leases, and developments.Request and collate title deeds, reports, consents, and planning documentation.Manage submission of Land and Buildings Transaction Tax (LBTT) returns and online registration with Registers of Scotland.
7. Compliance & Risk:Ensure compliance with Law Society of Scotland regulations and firm policies.Maintain confidentiality and data protection standards at all times.Monitor key dates and deadlines, ensuring solicitor actions are completed on time.
The Successful Applicant
8. Proven experience as a legal secretary, preferably in a commercial property environment.
9. Familiarity with Scottish property law and procedures (especially land registration and LBTT).
10. High level of proficiency in Microsoft Office and legal case management systems.
11. Strong attention to detail and excellent organisational skills.
12. Ability to prioritise workloads and work under pressure to meet deadlines.
13. Excellent communication skills - both written and verbal.
What's on Offer
A competitive salary and excellent environment