Job overview
The Medical Education Department is responsible for developing, managing and delivering a range of high quality and cost effective medical educational services within the Trust to specifications required by the General Medical Council, NHS England Workforce, Training & Education (NHSE WT&E) Kent, Surrey & Sussex (KSS) Deanery, associated Medical Schools and the Trust’s strategic and operational framework. The post holder will work closely with the Management Team to achieve these overall aims.
The Foundation & Data Administrator will function as a part of the Medical Education Team, contributing to the overall operations of the Centre, engaging in project activities, and participating in the creation and enhancement of promotional materials within the department.
Additionally, the individual in this role will undertake various essential duties and responsibilities.
Main duties of the job
The Foundation & Data Administrator will work with the Management Team and Foundation Training Programme Directors to fulfil the NHS Education Funding Agreement and the service level agreement with the KSS Deanery.
There is a requirement to maintain the Accent/Intrepid database according to departmental guidelines. This involves ensuring accurate post information for doctors and precise recording keeping.
The position is for 37.5 hours per week, Monday – Friday, based on site at Maidstone Hospital.
Please see attached job description for further details.
Working for our organisation
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), & consultation/treatment rooms.
Looking for flexible working?
We are a flexible working-friendly organisation. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, & the Trust. Talk to us about how we can accommodate your working needs.
Click here to hear what our staff say.
Joining us includes a comprehensive benefits package:
• At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
• Membership in the NHS Pension Scheme, with a employer contribution of 23.7% and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below
Detailed job description and main responsibilities
We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.
Person specification
Qualifications
Essential criteria
1. NVQ level 3 in Business Administration/ Customer Care or equivalent
Skills
Essential criteria
2. Communication Skills: Proficiency in written and verbal communication for interacting with colleagues and external parties.
3. Time management: Ability to organise, prioritise tasks, meet deadlines, work under pressure and multitask effectively.
4. Teamwork: Ability to collaborate with colleagues and contribute to the overall success of the team.
5. Experience of taking accurate notes at meetings as and when required.
6. Proficient in accurate data input and text processing.
Experience
Essential criteria
7. Previous experience in administration in a busy environment.
8. Advanced IT skills including proven abilities in using Microsoft Office Applications.
9. Experience of using spreadsheets, data analysis, data quality, reporting and in using computerised data systems.
10. Experience of working to objectives and deadlines.
11. Demonstrate an understanding and respect for confidentiality.
12. Experience in managing administrative tasks such as scheduling appointments, organising meetings, and maintaining records.
13. Experience handling various forms of correspondence, including emails, letters, reports, and phone calls.
Desirable criteria
14. Experience in a training environment.
15. Experience of learning new computer software packages.
16. Basic working knowledge of audio-visual (AV) equipment.