JOB TITLE
Faculty Governance Coordinator
LOCATION
Worcester
DEPARTMENT NAME
Faculty Governance
DIVISION NAME
Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY
The Faculty Governance Coordinator supports WPI’s faculty governance, tenure and promotion processes, and faculty-related events. This position requires strong organizational skills, discretion, attention to detail, and the ability to manage sensitive information while collaborating with stakeholders across campus.
JOB DESCRIPTION
Faculty Governance Support
1. Ensure governance actions comply with the Faculty Constitution, Bylaws, and faculty vote.
2. Provide administrative support to the Secretary of the Faculty and faculty committees.
3. Research historical governance actions to identify precedents and respond to inquiries.
4. Maintain accurate and accessible records of faculty actions, discussions, and policies.
5. Manage faculty elections and update the Faculty Handbook and website accordingly.
6. Track and manage Department Head evaluation timelines.
7. Coordinate Faculty Honors Convocation, related events, and Board of Trustees faculty awards.
8. Oversee non-salary budget and student worker support.
9. Maintain governance file shares and websites, ensuring content is current and organized.
10. Serve as a resource for governance procedures, including special meetings and committee vacancies.
Tenure & Promotion Coordination
11. Coordinate all aspects of the tenure and promotion process with confidentiality and precision.
12. Organize candidate materials and manage digital tracking tools.
13. Schedule and support Joint Promotion and Tenure Committees; handle reviewer communications.
14. Draft correspondence and prepare reports for the Provost and committees.
15. Maintain historical records in accordance with confidentiality requirements.
Faculty & Committee Support
16. Schedule and publish faculty meeting calendars.
17. Coordinate meeting logistics, including catering and recordings.
18. Collaborate with the Secretary of the Faculty to prepare and distribute agendas, minutes, and materials.
19. Maintain working knowledge of all faculty committee roles and operations.
20. Monitor committee progress and ensure timely execution of responsibilities.
21. Facilitate effective communication between committees and stakeholders.
Requirements
22. Associate’s degree required; bachelor’s degree preferred.
23. Minimum 5 years of administrative experience, ideally in higher education.
24. Demonstrated ability to manage confidential information with discretion.
25. Excellent organizational, communication, and multitasking abilities.
26. Proficiency in Microsoft Office, SharePoint, Outlook, Qualtrics, and Google Drive.
27. Familiarity with academic governance and complex workflows preferred.
Salary range is $55,400 – $58,130. WPI’s includes a robust retirement match, wellness perks, tuition assistance and more!
FLSA STATUS
United States of America (Exempt)
WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.