Legal Secretary - Commercial Real Estate Department
* Job Type: Part-time (Job Share)
* Hours: 17.5 hours per week (1:30 PM - 5:00 PM, Monday to Friday)
* Location: Basingstoke (Office-based)
We are seeking a dedicated Legal Secretary to provide administrative support to our Commercial Real Estate department. This part‑time role is ideal for someone who excels in a structured, supportive environment and is capable of managing multiple tasks efficiently.
Day-to-day of the role
* Undertake file openings, including obtaining client ID, and manage file closures for all matters.
* Maintain records of new matters and monthly fee‑earning records, ensuring they are kept up‑to‑date.
* Arrange fee earner meetings, liaising internally as required.
* Liaise with clients both over the phone and face‑to‑face, ensuring all client ID and compliance documents are current.
* Check the Land Registry portal for requisitions and support fee earners with the completion of SDLT applications.
* Manage SDLT payments and forms, keeping on top of deadlines, documents, answers to requisitions, and client queries.
* Handle post‑completion requirements, dictations, and the scanning and dispatching of client documents.
* Manage daily post for the fee earners in the team.
* Type letters and format documents using tracked changes, and perform document binding.
* Download title documents and distribute them to clients.
* Utilize DocuSign to support clients in signing and returning documentation.
* Conduct financial administration for the team, including issuing invoices, liaising with Accounts to pay out funds, handling credit notes, completion statements, and managing payment receipts for funds in and out.
* Support fee earners with client queries related to property searches.
* Perform any other duties as reasonably directed by the Head of Department or Directors.
Required Skills & Qualifications
* Administrative experience within the legal sector; property experience is advantageous but not compulsory.
* Proficiency in using computer and software systems; experience with case management systems is beneficial.
* Organised and capable of prioritising work for multiple fee earners.
* High level of attention to detail and a strong understanding of client confidentiality.
Benefits
* Competitive part‑time salary.
* Structured work hours for a balanced lifestyle.
* Supportive team environment in a well‑established firm.
* Opportunity to contribute to high‑profile real estate transactions.
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