My client is seeking an exceptional Executive Assistant and Project Manager to join their dynamic longevity media startup at a pivotal scaling stage.
This is a contract position offering approximately 40 hours per week, combining strategic project management with high-level executive support for the CEO. Ideally you will be set up as self employed / be able to self invoice.
Key Responsibilities
Executive Support
* Manage the CEO’s complex schedule, diary, emails, calendar and travel arrangements
* Handle both personal and company-related tasks with discretion and efficiency
* Act as a trusted gatekeeper and first point of contact
* Anticipate needs and proactively resolve issues before they arise
Project Management
* Drive projects from conception through to completion, ensuring all deadlines are met
* Build and implement processes and systems to support company growth
* Create clear, comprehensive briefs for team members and external partners
* Track multiple workstreams simultaneously, maintaining momentum across all initiatives
* Support the wider team in staying on top of their deliverables
Operations & Administration
* Coordinate event organisation and logistics
* Handle general administrative tasks with meticulous attention to detail
* Support team coordination and internal communications
* Maintain filing systems and company documentation
Team Support
* Ensure team members have the resources and clarity they need to deliver
* Monitor progress across projects and flag potential bottlenecks
* Foster a culture of organisation and accountability
Essential Requirements
* Proven experience as an Executive Assistant and/or Project Manager in fast-paced, scaling environments
* Exceptional organisational skills with demonstrated ability to manage competing priorities
* Strong track record of building processes and systems that scale
* Excellence in time management and ability to work autonomously in a remote setting
* Outstanding written and verbal communication skills
* Highly digitally confident with strong technical aptitude across various platforms and tools
* Meticulous attention to detail
* Ability to handle confidential information with discretion
* Located in Central London or within easy reach, with ability to be in person one day per week
* Flexibility to occasionally be contactable during evenings and weekends when needed
Desirable Skills
* Bookkeeping experience or financial administration skills
* Experience in media, publishing or startup environments
* Familiarity with the longevity or wellness sector
Working Arrangements
* Contract basis: Approximately 40 hours per week
* Location: Primarily remote with one day per week in Central London
* Hours: Normal office hours with occasional flexibility required
* Start date: JANUARY 2026
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