Estates Business Manager
Belfast
37.5 hours a week
KEY RESULT AREAS / MAIN RESPONSIBILITIES:
1. Helpdesk & Task Coordination
2. Oversee the Estates Helpdesk (CAFM/MiCAD), ensuring jobs are logged, prioritised, and completed within SLA targets.
3. Manage data accuracy for reactive and planned maintenance, compliance tasks, and contractor performance.
4. Maintain digital and manual records for statutory compliance, asset registers, property leases, and project documentation.
5. Provide high-level administrative support, including meeting coordination, minute-taking, and action tracking.
6. Lead continuous improvement of administrative systems and service processes.
7. Procurement, Contracts & Financial Support
8. Manage procurement of estates goods, services, and works in compliance with NIAS Standing Financial Instructions and Public Contracts Regulations.
9. Maintain a live contract register, monitor renewals, SLAs, and contractor performance metrics.
10. Support budget monitoring and financial reporting, ensuring accurate tracking of capital and revenue expenditure.
11. Prepare tenders, audit responses, and business cases in line with DoH and Treasury guidance.
12. Negotiate and manage supplier relationships to ensure best value, quality, and compliance.
13. Provide professional cost management and contractual advice across all estates, facilities and capital projects ensuring best value and delivery of safe, complaint and sustainable estates.
ESSENTIAL CRITERIA
14. Significant experience in procurement and contract management in a large/complex organisation;
In-depth knowledge of NHS capital planning, infrastructure guidance, and public procurement protocols
15. Strong skills in governance, stakeholder engagement, communication, and programme management.
16. Demonstrated experience of leading complex, multi-site or multi-million-pound estate developments.
17. leadership experience in estates, compliance, or facilities within NHS or comparable public sector environment.
18. Demonstrated capability in capital and revenue budget management and procurement
Qualifications/ Registration
19. Degree-level qualification in Business, Procurement, Finance, Estates.
OR
20. A minimum of five years recent demonstrable experience of managing/leading a busy Estates Department.
AND
21. Significant experience in the use of a Computer Aided Facilities Management (CAFM) package such as 3i, MICAD etc.
22. Demonstrate a successful track record in developing and maintaining productive working relationships with senior colleagues and stakeholders.
23. Can demonstrate: Excellent planning, organisation, prioritisation skills and attention to detail Strong customer orientation
The ability to work under the pressure
Other
Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post
To apply send cv via link by Friday 28th November