On behalf of our client, Vibe Recruit is seeking a detail-focused AP Finance Administrator to support key Finance functions, including Accounts Payable, Accounts Receivable, and Employee Expenses.
The role is essential in maintaining financial accuracy, supporting cash flow management, and ensuring compliance with internal controls and audit standards. The successful candidate will work closely with suppliers, customers, and internal teams to ensure timely and accurate processing of all financial transactions.
Key Responsibilities
Accounts Payable (AP)
Accurately process supplier invoices, ensuring correct matching with purchase orders and delivery confirmations
Maintain the AP ledger and complete monthly supplier statement reconciliations
Investigate and resolve invoice-related queries with internal teams and suppliers
Prepare scheduled payment runs and ensure timely settlement of supplier balances
Carry out ad hoc payment runs when needed
Assist with month-end accruals and preparation of audit documentation
Accounts Receivable (AR)
Produce and issue customer invoices in line with agreed terms
Monitor aged debt and follow up on outstanding payments
Maintain up-to-date customer records and credit control notes
Work with commercial colleagues to resolve billing discrepancies
Support cash allocation and bank reconciliation processes
Employee Expenses
Review and process employee expense claims in accordance with policy
Ensure correct VAT treatment and coding of expenses
Provide support to employees with system or expense-related queries
Maintain clear audit trails and prepare reports for Finance and HR teams
Skills & Experience
Previous experience in AP/AR or general finance administration is desirable but not essential
Solid understanding of invoice processing, reconciliations, and expense management
Competent in Excel; training will be provided on internal systems (e.g., NetSuite)
High level of accuracy and strong organisational skills
Effective communication and problem-solving capabilities
Ability to work independently and collaboratively within a team
If you're interested in this opportunity please upload your CV today.
Salary: £26,000 per annum
Hours: 37.5 per week
Hours of work 8.30 - 5pm, early finish Friday 3pm
33 days holiday per year inclusive of BH's
Standard pension rate for now: 5% Employee 3% Employer, opening this up to AVC next year.
Vibe Recruit is acting as an Employment Agency in relation to this vacancy