Buyer's Admin Assistant
Join Mountain Warehouse as a Buyer’s Admin Assistant. This role supports the buying team by ensuring smooth management of critical path deadlines and key administrative tasks.
Responsibilities
* Set up and update critical path documents; liaise with suppliers for timely information; lead weekly critical path meetings.
* Collect and file approvals, update approval statuses, and manage approval‑related deliveries.
* Prepare and update PP presentations, verifying data accuracy before management meetings.
* Maintain FIT log and follow up after garment technical reviews.
* Ensure samples for sign‑offs and range reviews are prepared and ready in time for meetings.
* Manage parcel collection, logging and distribution.
* Apply branding guidelines: Swinger Tier system, RFID/barcode stickers, FTP system usage, and packaging requirements.
* Research competitors, customer and demographic data to support commercial decisions.
* Understand product end‑use and seasonality; flag packaging discrepancies.
* Conduct competitive shopping and benchmark pricing.
* Coordinate photography, photo shoots and web uploads; manage intake sheets.
* Use Office 365 tools; manage email flow, online meetings and Excel formulas; familiar with buying systems (BB), dashboard reports and range planning navigation.
Qualifications & Skills
* Strong presentation skills; confident in virtual and in‑person meetings.
* Problem‑solving; proactive solutions within deadlines.
* Excellent communication across platforms; professional tone.
* Accountability and self‑management; multitasking under pressure.
* Innovation and creativity; continuous improvement ideas.
* Relationship management; build positive relationships with colleagues and management.
* Positive, proactive attitude; maintain morale and productivity.
Benefits
* Competitive salary and benefits package.
* Holiday allowance.
* 50% staff discount & 25% for family and friends.
* Pension scheme.
Location
London, United Kingdom
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Administrative
Industry
Retail
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