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Aptia is a new force in the employee benefits and pensions administration services, on a mission to change the world of administration for the better.
In an underserved market, with huge potential for growth, Aptia serves 1,100 clients in the US and UK markets and will be supported by shared services in India and Portugal - helping more than seven million people live healthier and happier lives.
And we are expanding. Aptia Group is not only fuelled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.
Role Summary:
In this role, you will provide support to the Senior Operations Director as well as supporting the wider Governance and Pension Scheme administration team for one of our largest clients.
You will play a crucial part in ensuring the efficiency and productivity of the governance team, by handling administrative tasks, managing schedules, and providing support in various administrative matters.
This role is a hybrid position aligned with our offices in Leatherhead and will initially be offered as a 9 month fixed-term contract to cover a period of maternity leave.
What you'll be doing:
* Coordinating and managing calendars, appointments, and meetings.
* Booking travel for members of the Governance Team and processing expense claims.
* Booking travel for members of the Governance Team.
* Scheduling conference calls, video meetings and ensure timely reminders.
* Preparing meeting materials, agenda and minutes when required.
* Attending client meetings to produce minutes.
* Assisting with Pension Scheme mailboxes.
* Gathering and uploading data for audits.
* Assisting with ad hoc projects.
* Producing mail merges for Pension Scheme Members.
What we're looking for:
* Previous experience as an Administration Assistant or Personal Assistant, in a similar role is highly desirable.
* Knowledge of standard office administrative practices and procedures.
* Proficient with Microsoft Office.
* Strong organizational skills; the maestro of multi-tasking, juggling multiple responsibilities whilst remaining approachable to the wider team.
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
Insurance and Employee Benefit Funds, Insurance, and Pension Funds
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