Administration and Compliance Manager (REMOTE)
BBBH55903_1737453748
This award-winning Firm boasts a modern, forward-thinking approach and a reputation for being a market leader.
Due to increased workflow, they are now seeking to hire an Administration & Compliance Manager.
The Firm
Based in Mayfair, this practice continuously punches well above its weight and has unequalled experience and knowledge for a firm of its size.
They have gone from strength to strength over the past couple of years and show no sign of slowing down.
Culturally, this practice is dynamic and promotes freedom, autonomy and flexibility alongside an entrepreneurial spirit. As a result, there is a collegiate working culture, the staff feel valued, and their impact is recognised at all business levels; staff are rewarded with structured progression and continued opportunities for reward.
In addition, they are very flexible when it comes to working arrangements most people work from home.
The Role
Finance & Subscriptions
1. review and approve payments in Business and Commercial Banking;
2. draft monthly financial report in collaboration with the Accountant;
3. management point of contact for the SRA audit and production of annual statutory accounts;
4. arrange Insurance renewals (PII, Cyber etc); and
5. manage annual renewal of SRA and CQS registrations.
Human Resources (HR)
6. manage recruitment process, from requirement specification though to signed employment contract;
7. manage BrightHR as the main company contact and 'super-user', including updating company and employees' personal information;
8. liaise with Bright HR in relation to discipline and grievance incidents;
9. coordinate and approve staff leave/time off;
10. company contact for payroll bureau, confirming monthly payroll/changes;
11. maintain staff handbook and other HR related policies and procedures;
12. company health & safety officer.
Information Technology (IT)
13. company contact for IT support (Netbox Digital Management Ltd), including responsibility for ordering services and approving invoices;
14. arrange provision of IT equipment for staff members, including replacement/repair as necessary and maintain IT Asset register;
15. company contact for LEAP practice management system; control licence allocation and maintain precedent library and variable settings (e.g. Interest Rate, Fee and Cost categories);
16. IT Security Officer (ITSO).
COFA/Compliance
17. the incumbent must be approved by the SRA as a suitably experienced person for the COFA role;
18. ensure the company's policies and procedures meet the required SRA and government standards and that all staff are aware of the requirements;
19. review and sign off the monthly client account reconciliation statements;
20. maintain and sign off the company Breach Log;
21. review LEAP matter records on completion of the on-boarding process to ensure completeness and no compliance issues;
22. carry out wider compliance reviews of LEAP matter records during their life prior to closure;
23. answer staff queries on compliance issues and assist the resolution of more complex cases.
Requirements:
24. You will have 5+ relevant years of experience
25. You will be a dynamic and personable individual
26. You will have strong communication skills and the ability to work well within a team
27. You will have previous experience in managing a team/department
28. Experience in training or mentoring juniors is advantageous
Salary & Benefits:
29. Salary is competitive, negotiable and dependent upon your level of experience. They are looking for long-term hires and pay well for the right candidate.
30. Excellent Benefits package, including home working
31. Friendly, dynamic and modern working culture with strong support
32. High quality work