Job Title: Business Support Assistant
Reporting To: Business Administrator
Duration: Permanent Full Time
Location: Stonebridge Park (Zone 3 Bakerloo line)
Salary: £30,000.00 per annum
Exciting opportunity to join a fantastic organisation working in the capacity of Business Support Assistant.
In return we offer the below benefits:
A competitive wage
Retail deals and discounts
24/7 GP telephone consultation
Pension scheme
Excellent benefits which include Life assurance equivalent 1 x annual salary, Personal Accident Cover
Length of service awards
Employee Recognition Awards
Tech scheme and Cycle to work scheme
Company Sick Pay
Company advances and loans
Career progression: training and development opportunities
Diverse and inclusive working environment
OBJECTIVE:
Contribute as a valued member of the team by providing essential administrative support.
DUTIES:
* Provide administrative support to the Compliance Department and Operations Team.
* Update and audit the Employee Portal.
* Support the IT Help Desk and liaise with the external IT supplier.
* Communicate with suppliers and contractors to ensure smooth operations and compliance.
* Support various project initiatives as needed.
* Maintain and update the Asset Register.
* Help organise staff social events and company functions.
* Create requisitions and raise purchase orders (POs) as required.
* Manage equipment orders for all sites.
* Prepare welcome boxes for new contracts.
* Assist in the production of site-based documentation.
* Oversee the entire uniform processing workflow, including orders and returns.
* Contribute to the production of internal and client newsletters.
* Barclaycard reconciliation.
* Support site-based Environmental, Social, and Governance (ESG) initiatives.
Post holder must be able to demonstrate:
* Strong literacy skills with excellent verbal and written communication abilities.
* Strong attention to detail and a genuine commitment to providing quality support.
* Proficient in numeracy and data handling.
* Professional and friendly telephone manner with a positive attitude.
* Advanced proficiency in Office 365 (Word, Excel, PowerPoint).
* Exceptional interpersonal skills, with the tact and diplomacy to engage effectively with people at all levels and in various situations.
Personal attributes:
Maintain a consistently professional appearance, adhering to the agreed dress code.
Demonstrate reliability, self-motivation, and the ability to take initiative, working efficiently without supervision.
Exhibit self-confidence with a proactive interest in personal and professional development.
Strong attention to detail, ensuring accuracy in all tasks.
Employ a methodical approach to work, meeting deadlines consistently.
Perform all administrative duties diligently and with professionalism.
Other:
Given the nature of the role, it is essential that the post holder thrives in a fast-paced work environment, managing a demanding workload and consistently meeting tight deadlines with ease and efficiency.
Previous experience with Monday/com would be beneficial, but is not essential.
Other:
Given the nature of the role, it is essential that the post holder thrives in a fast-paced work environment, managing a demanding workload and consistently meeting tight deadlines with ease and efficiency