DescriptionEmployerLocation
Administrative Assistant (School Clerk) Level 3
Grade:– NJC Grade 5 SCP 17 – 21
35 hours per week.
Term time only 39 weeks (including INSET days)
8.30am - 12.30pm, 1.00pm - 4.00pm. Monday to Friday.
Contract: Permanent
To start 1st December 2025 (or as soon as possible pending recruitment and safeguarding checks)
The Governing Body of Graig-Y-Rhacca Primary and Nursery Community School are seeking to appoint an Office Administration Assistant/Clerk for our friendly school. An approachable, reliable and professional person is required for undertaking this demanding but exciting role within the busy school office.
Graig-Y-Rhacca Primary and Nursery Community School is a happy, welcoming school and the school clerk has an important role, central to all aspects of school life. Efficient organisational skills and the ability to welcome pupils, parents and visitors to our school are essential. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant must have a flexible attitude, work positively as part of our team and enjoy working in an environment with children. They must also be keen to work closely with the Headteacher to help ensure the smooth and efficient running of the school day for the benefit of pupils, families and staff.
Suggested Skills Required
Experience of working in a reception or an administration environment;
Excellent communication and interpersonal skills- the ability to relate well to children and adults;
Experience of prioritising and managing tasks, effective organisational skills and ability to work on their own initiative;
Ability to work in a busy environment and to work to deadlines;
Ability to respond positively to the confidential nature of this post;
Confidence to ensure all school policies including safeguarding, health and safety procedures etc. are brought to the attention of visitors;
A good knowledge of computer systems, including Word and Excel packages;
A friendly disposition and work honestly;
School based experience of management and operation of administrative systems;
Knowledge of H.R, financial procedures and budgetary control and the use of SIMS and OLAS would be an advantage but training could be provided.
If having read the Job Description and Person Specification you would like an informal discussion about the post, please contact Miss Nicola Thain, Headteacher on 02 92 0 85 25 16.
Application forms can be obtained from the School directly by telephone 02 92 0 85 25 16 or from the eTeach website.
All completed forms should be returned to:
Graig-Y-Rhacca Primary and Nursery Community School, Addison Way, Machen, Caerphilly, CF83 8WW.
Application forms should be marked private and confidential for the attention of Chair of Governors and the Head Teacher.
Closing date for receipt of applications is Wednesday, 22nd October 2025.
Short listing will take place on Friday, 24th October 2025.
Successful candidates will be invited for interview on Tuesday, 4th November 2025.
This post is exempt from the Rehabilitation of Offenders Act (1974) and a comprehensive screening process will be undertaken on all applicants. This will include an enhanced check with the Disclosure and Barring Service.
We are legally obliged to ask you to provide evidence of your right to work in the UK. If you are invited to interview, you will be asked to provide appropriate documents such as your birth certificate / passport / work permit in accordance with the Immigration, Asylum and Nationality Act 2006.
Applications may be submitted in Welsh. Any application submitted in Welsh will not be treated less favourably than an application submitted in English.
This vacancy has been processed in English only because there is no Welsh language requirement.
Safeguarding Statement
Graig-Y-Rhacca Primary and Nursery Community School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.