Executive Assistant/Office Manager
Notting Hill
c. £60,000 D.O.E.
One of our private clients is seeking a highly organised and proactive Executive Assistant / Office Manager to join a small team of five. This role is ideal for someone who enjoys taking ownership across both Executive Assistant/Office Management responsibilities (50%) and Private PA support (50%).
The team operates from a modern serviced office space, where collaboration and energy are very much part of the culture. It’s a great environment for someone who enjoys being at the heart of a busy office and helping everything run smoothly.
The Role
This is a varied and hands-on position combining EA/Office Manager and Private PA duties, supporting senior leadership while ensuring the office operates efficiently and professionally.
Key responsibilities will include:
Executive Assistant/Office Management duties
* Providing high-level EA support including complex diary and inbox management
* Coordinating meetings, travel arrangements and itineraries
* Preparing documents, presentations and correspondence
* Acting as a key liaison point for internal and external stakeholders
* Managing the day-to-day running of the office and maintaining a welcoming environment
* Liaising with the serviced office provider and external suppliers
* Overseeing office systems, supplies and facilities
* Supporting the team with administrative processes and coordination
Private PA support
* Assisting with personal administration and scheduling
* Managing ad-hoc personal tasks as required
The Candidate
Candidates must have prior experience in a similar role and be confident working in a small team where flexibility and initiative are key.
The ideal candidate will be:
* Highly organised and tech-savvy, comfortable using modern office tools and systems
* Solution-focused, with the ability to anticipate needs and solve problems quickly
* Proactive with plenty of initiative and a positive, “can-do” attitude
* Possessing excellent attention to detail and strong organisational skills
* A confident communicator with first-class written and verbal communication skills
* Professional, personable and comfortable juggling multiple priorities
* Ability to work independently and prioritise effectively
* Experience supporting C-suite executives
* Experience in a fast-paced environment
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