Write a short description of your company, a boilerplate of the business, service or product that you offer. Include your business idea and the target audience. This text is primarily supposed to be descriptive, not selling.
A large and well-structured 11–16 secondary school in Sheffield is seeking a diligent and compassionate Attendance & Pastoral Administrator to join its established pastoral team. The school has a strong reputation locally for improved outcomes, consistent behaviour systems and a clear focus on student wellbeing.
Attendance and pastoral systems are central to the school’s improvement journey, and this role sits at the intersection of data accuracy, safeguarding and student support.
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The Role
As Attendance & Pastoral Administrator, you will work closely with the Attendance Lead, Heads of Year and Safeguarding Team to ensure accurate record keeping and timely intervention.
Your responsibilities will include:
• Monitoring daily attendance using SIMS (or equivalent MIS)
• Contacting parents regarding absence and recording reasons accurately
• Producing weekly attendance reports for Heads of Year
• Supporting early help referrals and safeguarding documentation
• Coordinating meetings with parents and external agencies
• Maintaining confidential student records in line with GDPR
• Assisting with penalty notice and local authority correspondence
You will play a proactive role in identifying attendance patterns and supporting early intervention strategies.
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The School Environment
This Sheffield secondary operates with clear routines and structured pastoral systems. The behaviour policy is consistently applied, allowing administrative staff to work in a calm and purposeful environment.
The pastoral team is experienced and collaborative, and the safeguarding culture is robust and well-embedded. The school building includes a dedicated pastoral hub where attendance and welfare teams are based, ensuring strong communication and oversight.
Leadership is visible and supportive, with clear operational processes in place.
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Who We’re Looking For
The ideal candidate will:
• Have previous school attendance or administrative experience
• Be confident using SIMS, Arbor or similar MIS systems
• Possess strong organisational and communication skills
• Be able to handle sensitive information professionally
• Demonstrate resilience and a solution-focused approach
Experience within a secondary school environment would be advantageous.
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What’s On Offer
• Competitive salary aligned with experience
• Term-time working arrangement
• Clear systems and structured pastoral framework
• Supportive leadership and collaborative staff culture
• Opportunity to make a measurable impact on student outcomes
This is an excellent opportunity for an experienced school administrator who wants to work in a role that directly supports student engagement and wellbeing within a respected Sheffield secondary school.