We are looking for a proactive and enthusiastic Accounts Payable Assistant to join our team and provide a high-quality Finance service, ensuring all invoices are processed and paid to terms.
Key Responsibilities:
* Ensure invoices are processed accurately and paid to terms (UK and ROW).
* Ensure expenses are audited, sent to the relevant approvers and returned in a timely manner.
* Ensure the business follows the travel policy and any violations flagged.
* Ensure supplier details are verified and documented before updating ERP system and banking software to process payments
* Prepare and complete Payment Runs for invoices and employee expenses
* Ensure supplier and employee remittances are issued
* Responsible for debit balances on AP Creditors Ledger.
* Maintain the accounts payable inbox and take ownership on all expense and payment queries through to resolution.
* Ensure supplier & business queries are managed within that team's SLA
* Monthly reconciliation of credit card control accounts
* Preparing month end accruals and payment KPIs
* Direct debit/ payment on account allocations.
* Provide supporting documentation for auditor queries.
* Attend monthly stakeholder calls with key suppliers & project teams
* Support on ad hoc projects & initiatives
* Assist in highlighting and solving process improvements
* Collaboration & clear communication with the business and other stakeholders
Requirements
* Demonstrable experience of working in a similar role is essential.
* Experience of working with multiple international legal entities and multiple currencies is advantageous.
* Previous experience working with an ERP system (AP) is essential. Experience working with Oracle is desirable.
* Experience working in the pharmaceutical / healthcare / life sciences industry is advantageous.
* Highly computer literate; experience operating with all Microsoft Office software, including a proficiency in Excel to include V-look ups & pivot tables.
* English and Mathematics GCSE grades A-B (or equivalent).
* Excellent written and verbal communication skills, with an ability to build relationships with internal and external stakeholders
* Hold a high level of attention to detail and accuracy, with the ability to problem solve independently
* Good organisation and prioritisation skills, with the ability to meet deadlines
Benefits
* 27 days holiday plus 8 bank holidays
* Pension contributions - 4.5% matched
* Life assurance - 4x annual salary
* Flexible Benefits Platform with £25/month Company contribution
* Annual salary review
* Independent financial advice service
* Enhanced Employee Assistance Programme
* Shopping discounts with retailers
* Long service awards
* Recognition scheme & employee of the year awards