As Estates and Facilities Manager you will oversee the day-to-day management of estates, buildings, maintenance, stock and facilities at Lancaster Medical Practice. The post-holder will ensure the premises and associated services are safe, compliant, operationally effective, and welcoming for patients, clinicians and staff. You will also lead on statutory compliance, supervise contractors and associated budgets, support business continuity, and drive ongoing improvement in estate performance.
Main duties of the job
* Operational Estate Management: Day-to-Day oversight of building fabric, plant, utilities (water, gas, electricity), security, cleaning and stock to maintain safe, accessible premises for patient care.
* Compliance & Risk: Own responsibility for ensuring premises and equipment meet regulatory standards (CQC Regulation 15), Health Technical Memoranda (HTM)/local equivalents, fire safety, legionella/water management and other statutory obligations. Maintain records, carry out risk assessments and implement remedial action.
* Planned & Reactive Maintenance: Manage planned preventative maintenance (PPM) schedules, service contracts and reactive repairs process to minimise downtime and clinical disruption. Monitor service levels and contractor performance.
* Project & Estates Development: Lead small capital and refurbishment projects (scope, procurement, contractor management), ensure works meet clinical needs and HTM/HBN guidance. Liaise with NHS/PCN estates guidance where applicable.
* Budget & Procurement: Support day to day estates and facilities budgets utilisation, identify cost-efficient solutions, authorise works within delegated limits and support tendering/procurement of FM contracts, ensuring value for money and compliance with NHS directions.
* People & Contractors: Line-manage estates/facilities staff and supervise and monitor outsourced contractors.
The post holder will carry out other duties as may reasonably be required within the band of the post.
About us
Lancaster Medical Practice is a large, at-scale, GP provider delivering General Medical Services to around 68,000 patients in Lancaster and surrounding villages. Formed in April 2017 from our successful, legacy practices, Lancaster Medical Practice has continued to evolve to become the strong, high performing Practice it is today, receiving a rating of Outstanding by the Care Quality Commission in August 2018.
We deliver our services from seven locations throughout the city of Lancaster and its surrounding area and are continuing to develop ourselves to improve what we do for our patients, staff and the local community. We are a progressive, modern organisation with patient-centred General Practice at our core.
LMP is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All successful candidates will be subject to a criminal records check with the Disclosure and Barring Service (DBS). All staff are therefore expected to behave in such a way that supports this commitment and will be responsible for safeguarding the interests of children and adults who they come into contact during their work.
Please note, we are unable to support candidates requiring a skilled worker visa for this post, as the Practice is only able to support clinical posts at this time.
Job responsibilities
For further information on this vacancy, please find the job description and person specification linked.
Person Specification
Qualifications
* English & Maths GCSE (or equivalent) Level C/4 or equivalent experience.
* NEBOSH General Certificate.
* IWFM Membership.
Experience
* Previous experience of Facilities Management.
* Previous experience that demonstrates good attention to detail.
* Experience of working in a confidential environment.
* Previous experience of working in General Practice, NHS or Healthcare setting.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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