KAUAI, part of the Virgin Active brand. At KAUAI we are passionate about health and wellbeing and we promise to deliver nothing but the very best in food and nutrition. Serving the best quality ingredients means we bring to our customers real food that is, where possible, free of GMOs and has no additives, preservatives, artificial colourants and flavourants. We make health and healthy eating habits accessible and exciting. We are seeking a detail-oriented and organized Administrative Clerk to support our finance and administration department. This role is primarily responsible for preparing and processing invoices, maintaining accurate financial records, and supporting day-to-day accounting and clerical functions. The ideal candidate will have a strong eye for accuracy, good time management skills, and the ability to handle confidential financial data with integrity. Key Responsibilities: ● Prepare and issue invoices in a timely and accurate manner. ● Support with Invoicing for catering orders ● Daily recon of sales takings against 3rd party ● Ensure all billing and invoicing information is complete and up to date. ● Follow up on outstanding payments and liaise with clients regarding billing inquiries. ● Reconcile customer accounts and assist in resolving discrepancies. ● Process accounts payable and accounts receivable transactions. ● Involvement in payroll allocations. ● Review and update processes for optimisation. ● Maintain financial and administrative filing systems (both physical and digital). ● Assist with data entry, report preparation, and financial record-keeping. ● Support month-end closing processes and internal audits as needed. ● Communicate effectively with internal departments and external stakeholders. ● Perform general clerical duties including photocopying, scanning, and mail distribution. Qualifications and Skills: ● High school diploma or equivalent; additional qualifications in accounting or business administration are a plus. ● Proven experience in an administrative or clerical role, preferably with accounting or invoicing responsibilities. ● Proficient in Microsoft Office (especially Excel) and accounting software (e.g., QuickBooks, Xero, or similar). ● Strong attention to detail and high level of accuracy. ● Good organizational and time management skills. ● Ability to work independently and as part of a team. ● Excellent communication and interpersonal skills. Working Conditions: ● Office-based position with standard working hours. ● Occasional overtime may be required during busy periods or month-end closing OUR PERKS Leave – 30 days Pension fund 50% discount on Kauai meals while on duty Complimentary Virgin Active membership for yourself