Job Description
Centre Operations Manager / Office Manager (Part-Time)
Location: London (Onsite 1 day per week)
Working Days: Wednesday – Friday
Hours: 3 half days (3 hours 45 minutes per day)
Pay Rate: £31.55 per hour
Contract: Part-time / Temporary
About the Role
This is a non-technical, non-research role, focused on office management, finance administration, coordination, reporting, and stakeholder engagement, supporting senior academics and directors.
Key Responsibilities
Office & Programme Management
* Act as the first point of contact for students, academics, partners, and external stakeholders
* Manage day-to-day administration, meetings, agendas, minute taking, actions, and follow-ups
* Coordinate across departments to ensure smooth programme delivery
* Maintain records, databases, travel arrangements, equipment and estates support
Financial Administration
* Monitor and maintain programme budgets
* Process invoices, expenses, stipends, and financial tracking
* Support grant-related administration and liaise with finance, contracts, and research services
Information Management & Reporting
* Maintain accurate records and data for EPSRC and UCL reporting
* Support reporting cycles and help streamline admin and data processes
Marketing, Events & Communications
* Support student recruitment activity and marketing plans
* Manage website updates, branding, content and communications
* Organise events such as open days, seminars, lectures, and conferences
Networking & Stakeholder Engagement
* Build strong internal relationships across UCL
* Liaise with sponsors, partners, and external organisations
* Support committees and contribute to partnership and scholarship activity
About You
* Strong background in administration, office management, or operations
* Experience handling budgets, invoices, and financial tracking
* Confident with committee support, minute taking, and reporting
* Excellent organisational, communication, and stakeholder management skills
* Comfortable supporting senior stakeholders in a higher education or complex organisation
Additional Information
* Part-time role only (Wednesday–Friday)
* Onsite attendance required 1 day per week
* Administrative / managerial role – no research or technical delivery
Interested?
* Apply now or message Meet Soni – Lorien for further details.