Organisation Level: Functional Management - Job holders at this level provide leadership and management of the function and as Senior Management Team members, contribute to the strategic planning and implementation of corporate activities. Job holders will be fully accountable for the delivery / performance of the function. They manage staff and resources to deliver activities within their function including medium and longer term planning. They will also manage a delegated budget, determining resources required and actively influence efficiency. Job holders within this Group Profile will be report to the Deputy Governor and be responsible for managing a function within an establishment which has been defined as complex, including management of all staff within the function. The job holder will need to ensure that they implement robust systems to manage the function, as they will often be distanced from front-line duties and will need to delegate appropriately. They will be required to robustly apply national policies in their area and draft local policies accordingly. These are operational prisoner facing roles. Characteristics Typical tasks associated with this Group Profile include:
* Act as the Governor's representative by chairing adjudications and taking charge of day-to-day establishment operations as Duty Governor
* Promote Prison Service policy in all activities and behaviours
* Review open Assessment Care in Custody teamwork (ACCT) as and when required in line with audit baselines
* Provide leadership and management of the Function. Will have the skills to apply all Human Resources (HR) related policies and practices and be able to carry out all aspects of people management such as Attendance Management, Disciplinary Investigations, Performance Management and Staff Appraisals
* Manage Prisoners Complaints Process within the Function
* Responsible for ensuring all litigation claims relevant to the area have been dealt with in accordance with policy
* Oversee the compilation and regular progress reporting of performance improvement programmes
* Manage the appropriate authorisation of Financial Compliance Statements
* Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation
* Ensure that the Function produces and analyses audit and establishment performance management information identifying variances and areas requiring improvements Contribute to the establishment's overall achievement of (SDIs) and standards and be accountable for the performance and delivery of targets relating to the budget; People Plan for the Function.
* Accountable for all local and national policies relating to the Function, and ensure procedures implemented are compliant, including the development of new policies
* Contribute to the development and delivery of the medium-tolong term strategic and business plan for the establishment, with overall responsibility for implementation within their Function
* Attend relevant boards/meetings and actively contribute either as chair or team member
* Responsible for ensuring the defined work areas and associated activities comply with Health and Safety legislation. Ensure all risk assessments are undertaken and staff are made aware of their personal responsibility towards Health and Safety compliance
* Contribute to the preparation of the establishment contingency and emergency plans and ensure implementation when required.
* Ensure the effective use of staff resources and the provision of training and annual leave opportunities
* Produce relevant reports as required and ensure that the responses to all correspondence are within agreed timescales
* Carry out investigations and administration in relation to incidents of potential discrimination and report on findings
* Accountable for ensuring actions arising from Standard Audit,
* His Majesty Inspectorate of Prisons (HMIP) Action Plans and Managing Quality of Prison Life (MQPL) surveys, including local self audit action plans and Resettlement strategies, are delivered
* Deliver and implement projects as directed by the Governor
* Actively encourage staff engagement within the Function to ensure objectives are met. e.g. promote diversity, decency, safety and reducing reoffending agendas
Job Titles
* Head of Function Complex : Reducing Reoffending
* Head of Function Complex : Reducing Reoffending YP
* Head of Function Complex : Residence and Safety
* Head of Function Complex : Residence and Services
* Head of Function Complex : Security and Intelligence
* Head of Function Complex : Security and Intelligence YP
* Head of Function Complex : Admissions and Care YP
* Head of Function Complex : Safeguarding YP
* Head of Function Complex : Young People and Services YP
* Head of Function Complex : Public Protection
* Head of Function Complex : Regime Services YP
* Head of Function Complex : Safer Prisons and Equality
* Head of Function Complex : Health and Wellbeing
* Head of Function Complex : Education Skills and Work, Must be successfully accredited by passing the Head of Function Assessment Centre (HFAC), or prior to 2016 be accredited as an Operational Manager (or in post as a G5 prior to 1999).
* Where HFAC accreditation was gained from 2018, the Incident Management Silver Command (IMSC) assessment must also be passed to be eligible for operational Head of Function roles.
* Successful completion of the workbook.
* When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.
Hours of Work and Allowances
37 hour week Required Hours Allowance This role requires working regular unsocial hours and a payment at the current approved organisation rate will be made in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends and Bank/Public Holidays. Additional Information Working Arrangements & Further Information The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks. Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy. If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff. The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.
Behaviours Application Form
Question Word Limit 250 Delivering at Pace Leadership Communicating and Influencing Changing and Improving
* Delivering at Pace
* Leadership
* Communicating and Influencing
* Working Together
* Managing a Quality Service
* Changing and Improving
* Making Effective Decisions, Delivering at Pace
* Leadership Communicating and Influencing Changing and Improving
* Ability to apply specialist operational knowledge relevant to the Head of Function area.
* Completion and application of specialist function specific training once in post.
* Ability to operate at Incident Management Silver Command level in operational contexts.
* Competence in operational decision making within a custodial environment.
* Capability to apply national operational policy and translate this into effective local implementation.
* Ability to lead operational responses, manage risk and assurance, and oversee compliance within the function.
Qualification
* Must be successfully accredited by passing the Head of Function Assessment Centre (HFAC), or prior to 2016 be accredited as an Operational Manager (or in post as a G5 prior to 1999).
* Where HFAC accreditation was gained from 2018, the Incident Management Silver Command (IMSC) assessment must also be passed to be eligible for operational Head of Function roles.
Level of security checks required DBS Standard
Annual Leave - The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case. Bank, Public and Privilege Holidays - You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment. Pension - The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best. Work Life Balance HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ Season Ticket Advance - After two months' service, you'll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work Childcare Vouchers For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers Training HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes - There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts - All staff receive security and diversity training and an individual induction programme into their new roles Eligibility - All candidates are subject to security and identity checks prior to taking up post - All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS - All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order:
* To Transformative Business Services (0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
* To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
* To the Civil Service Commission (details available here)
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team. For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos. Diversity & Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. A Great Place to Work for Veterans The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces. For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans Redeployment Interview Scheme Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
Unsocial Hours Payment
This role requires regularly working unpredictable and unsocial hours and be on call to attend their place of work at anytime. A 20% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evening, nights, weekends and Bank / Public holidays.
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