Job Title: Apprenticeship Records Administrator Status: Permanent, 37 hours a week Closing Date: Thursday 7th May 2026 Assessment Centre Date: Friday 15th May 2026 Overview The Apprenticeships Department oversees a range of apprenticeships at Reaseheath College, from Level 2 (intermediate) through to Level 5 (degree) in courses from Agriculture through to Food Technologist, or Rail Engineering. About the role Our Apprenticeship Department has an exciting opportunity for a proactive and organised Apprenticeship Records Administrator. The purpose of this role is to audit, process and accurately maintain apprenticeship records on the learner management system, ensuring data integrity, compliance with funding requirements and that apprentices, employers and internal teams receive clear and timely information and support. You will work closely with a range of internal and external stakeholders, supporting complex apprenticeship processes and ensuring records, invoices and payments are managed efficiently and accurately. Key responsibilities: • Maintain accurate, compliant apprenticeship records on the learner management system. • Raise and process employer invoices and incentive payments on time. • Support apprentices, employers and colleagues with clear guidance and system support. • On-board learners and employers to apprenticeship systems, including DAS and End Point Assessment activity. • Ensure records meet audit, funding and GDPR requirements. The successful candidate will: • Level 2 Maths and English (GCSE Grade C or equivalent) • Level 3 qualification or equivalent experience • Experience of handling learner records on a Learner Management System (preferably PICS) is desirable • Experience of reviewing and / or reconciling data • Knowledge of ESFA funding requirements and systems linked to Apprenticeships (Funding Guidance, Digital Apprenticeship Service (DAS), Employer Data Service (EDRS), Awarding Organisations) would be desirable but not essential We can offer you: • 35 days annual leave plus bank holidays • A two-week festive/New Year shut down • Generous pension scheme with an employer contribution of 20.8% • Enhanced sick pay of up to 6 months full pay depending upon service • On site gym membership available • Pluxee reward scheme For more information, please refer to the additional job description. Please note this role constitutes ‘regulated activity’ as defined by the Protection of Freedom Act 2012. The successful candidate will therefore be required to undertake an enhanced DBS check with barred list information prior to starting employment. You must also have the right to work in the UK and will be required to provide evidence to support this. In addition, online checks will be carried out during the recruitment process. This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. Equality, Diversity and Inclusion Reaseheath College is committed to achieving its public sector general equality duty, which is set out in the Equality Act 2010. The College has a clear mission and clear values, which incorporate equality, diversity and inclusion. The College staff recruitment and selection process, CPD processes, policies and practice are designed to ensure that when employment decisions are made, they are based solely on the skills and qualities required for the position and comply with all relevant employment legislation and best practice standards. Disability Support The College is a Disability Confident Employer and will support any reasonable adjustments you require to perform your best during the recruitment process. You can contact the HR team should you require any adjustments during either your application or during the assessment centre. We reserve the right to close this vacancy earlier than the advertised close date if we receive a sufficient number of applications. We do not accept applications or speculative CVs through recruitment agencies.