Job Overview
The Role
This is an exciting opportunity to join our team as we recruit for a highly-organised Exams Officer to help administer all external and internal examinations for the College’s students. This key role involves managing exam entries and results, liaising with awarding bodies and ensuring full compliance with exam regulations. Candidates must be able to demonstrate excellent communication skills, a calm approach under pressure and a commitment to maintaining the integrity and confidentiality of the examination process.
We would like to hear from candidates who are passionate in supporting student success and can work in a structured environment, meeting tight deadlines. The exams team comprises of two Exams Officer and an Exams Assistant, with the team overseen by one of the College’s Directors. The Exams Officers will be responsible for all exams, including Vocational, A Level, GCSE, Functional Skills, ESOL (English for Speakers of Other Languages). The successful candidate will be working alongside our current, highly-experienced Exams Officer, which will ensure the opportunity for full training.
We are looking for an exceptional candidate for this key role in the College who should demonstrate a methodical and organised approach to their work with excellent attention to detail. We expect high performance from all our staff and are looking for an impressive individual to join the team who can prioritise their work and keep to specific deadlines. Candidates should demonstrate their ability and suitability to both the role and the culture of the College.
Job Description
Post Title: Examinations Officer
Responsible: Director of Applied General Qualifications
Job Purpose: To administer the conduct of the College’s examination system
Job Responsibilities
* To liaise with all the Examining Boards and Assessor Organisations to which the College is affiliated.
* To receive all examination related mail and direct relevant information to Heads of Departments.
* To return all relevant forms for examination entries by the required deadlines.
* To prepare timetables for internal and external examinations.
* To deal with examination timetable clashes.
* To receive all examination stationery, papers, examiners’ addresses and registers etc and store in conformity with the agreed security arrangements.
* To provide information upon request to visiting Inspectors with Examining Boards.
* Ensuring that students who transfer from other institutions are given appropriate advice and exam protocols are followed.
* To supervise the rooming of examinations, the posting of scripts and any emergency action required according to the Inter Board Regulations and in conjunction with members of the teaching staff and invigilators, the general conduct of examination sessions.
* To handle applications for:
* External candidates
* Special concessions
* Requests for re-marking
* To check the Invoices from the Examinations Boards and to ensure exams fees are collected and advise the Finance Officer of students to be billed.
* To oversee the dispatch of coursework/projects in conjunction with Heads of Department and Course Leaders.
* To ensure the issuing of results and the distribution of certificates to candidates.
* To support and promote the development of examinations provision in the College, including delivering and overseeing staff training.
* In conjunction with the line manager, to write and update exam related policies and procedures when they are due for review.
* To help, when able and requested, other members of the Registry in their various functions, at peak times.
* To act at all times in accordance with the College's Health & Safety, Safeguarding and Equality & Diversity policies.
* To take part in the training programmes provided by the College and agree to the process of professional reviews.
* To undertake any other particular duties which may be reasonably assigned to you by the Principal from time to time.
NB: a more detailed breakdown of the above will be available as part of the induction to the role
Person Specification
The person appointed will be expected to have or to be able to demonstrate the capacity to develop:
* An understanding and support for the ethos of the College.
* An enthusiasm for working with and meeting the needs of 16 – 19 year olds.
* An ability to form very positive relationship with all members of the College community.
* Ability to work on own initiative, manage own time and meet deadlines.
* Excellent interpersonal and communication skills at all levels.
* Excellent attention to detail and ability to work accurately and manage a range of priorities.
* Excellent organisational and planning skills.
* A good knowledge of examination procedures.
* Excellent IT skills especially in the use of spreadsheet applications and to be literate and numerate to produce word processed materials.
* An awareness of the need for personal development, both as a member of a team and as an individual.
* A commitment to the College’s Health & Safety, Safeguarding and Equality and Diversity policies.
Why work with us?
Woking College has a strong sense of community in which everyone is valued; we look forward to welcoming new members of staff to join our team.
In Addition To Staff Development, Sharing Best Practice Sessions, And Regular Support, The Following Is Short Selection Of What The College Offers To Staff
* Free on-site parking
* Staff room with free hot drinks available to all staff, Friday cakes
* Onsite canteen with a range of healthy options to purchase, and a Costa coffee shop
* Regular staff social events: bowling, staff quiz, summer BBQ, weekend walks/cycling, Christmas lunch, Christmas party
* College gym available for staff use, yoga classes, staff football (new 3G pitch), run club
* Staff clubs/support groups: book club, menopause group, group for Parents/carers of children with mental health concerns
* Access to prayer/multi faith room
College Website
We recommend applicants visit the College's website: Woking College | Surrey | Welcome to Woking College to find out more about our friendly community and why we are Outstanding.
Application Information
Start Date: as soon as possible
Hours: 35 hours per week, term-time plus 2 weeks (totaling 41 weeks per year)
Flexibility will be required during exam periods and hours may be exceeded during this time to ensure exams are started and finished effectively. The two additional weeks, outside of the standard term-time of 39 weeks, will be required over the GCSE and A Level summer exam results period in August each year, regardless of which role the candidate is overall responsible for.
Salary: Actual salary £32,094 pa, inclusive of fringe allowance for 35 hours per week, term-time plus two weeks (totaling 41 weeks per year). Actual salary will be paid equally across 12 months of the year.
FTE salary is £37,572 inclusive of fringe allowance pa
To Apply: Please download the Application Pack and click the Apply Now button to access the Application Form via the College website.
CVs will not be accepted on their own. Applicants must have the Right to Work in the UK.
Please ensure education and employment history are completed in full, gaps in employment must be accounted for under the section entitled “Periods when not working”. We would like to see your passion for the role and the College in your supporting statement, please use this opportunity to include personal skills, experience relevant to the post, and reasons why you feel you would be successful if this post.
Closing date: 9am, Friday 12 September 2025
Interviews: to be held on Friday 19 September 2025
Completed applications, or any queries regarding the role or your application, should be sent via email to Kirsty Crook (Personnel Officer): recruitment@woking.ac.uk
Important Information
* The College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and successful applicants will be subject to Enhanced Disclosure and Barring Service (DBS) checks. The College is committed to equal opportunities.
* The College encourages all candidates to be familiar with Section 1 of the DfE paper on “Keeping Children Safe in Education” September 2024 and the College's Safeguarding and Child Protection Policy. These documents can be found on the College's Staff Vacancies page, and Policies page.
* In line with the General Data Protection Regulation (GDPR) the College asks candidates to consider Woking College's Privacy Notice for Job Applicants, which can be found on the Staff Vacancies page of the College’s website.
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